Graduate Electrical Engineer (UAE National)

Role Overview

Graduate Electrical Engineer (UAE National) with Egis Group, based at a project site in Dubai, United Arab Emirates.

Company Overview

Egis is an international player active in architecture, consulting, construction engineering and mobility services, operating in 100 countries with 20,500 employees. The Group creates and operates intelligent infrastructures and buildings that respond to the climate emergency and contribute to sustainable and resilient territorial development. In the Middle East, Egis operates across 8 countries with 3,500 employees and has delivered over 700 complex development projects. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis provides comprehensive engineering, consulting, and project management services to regional governments, investors, and developers.

Role Purpose

To manage and control all project-related documents, ensuring compliance with company standards and regulatory requirements. The role plays a crucial part in coordinating document and drawing management across project sites and supporting the delivery of complex infrastructure projects.

Key Responsibilities

Document Management & Control

• Coordinate with Project Managers to ensure correct document and drawing management is implemented.
• Log and record all incoming and outgoing transmittals, submittals, reports and company documents.
• Issue design drawings to Contractor, Local Authorities and others as directed.
• Maintain registers of drawings issued to/received from and approved by relevant parties.
• Maintain current drawing sets for engineers and architects and ensure superseded drawings are identified and filed.
• Maintain NCR, RFI and submittal registers.
• Prepare outgoing registers for each drawing, document, calculation and submission.
• Maintain full and up-to-date knowledge of all relevant technical and quality areas and associated regulations.

Quality Assurance & Compliance

• Play an active role in implementation of QA procedures and implementation of ISO certification.
• Comply with Company Systems.
• Maintain knowledge of UAE construction industry standards and regulations.
• Aid site teams to establish correct document control procedures at the start of new projects as per client specifications.
• Keep up to date and attend training courses in relation to company systems upon approval from management.

Systems & Technology

• Maintain Expedition, Aconex, Prolog or other document control software.
• Handle FTP Sites for uploading and downloading documents.
• Manage document control software and ensure systems are current and compliant.

Records & Archives

• Archive project directories from Computer and manage these CDs.
• Control Archives and Library.
• Maintain strong knowledge of filing and archiving systems.

Administrative Support

• Assist and stand in for Administrative Assistant as and when required.
• Provide efficient and effective administrative and clerical support to managers and staff.
• Arrange printing of documents and deliverables.
• Introduce cost-cutting measures pertaining to printing wherever possible.
• Approve and order stamps as per Egis standards.

Transmittal & Expediting Management

• Record all incoming and outgoing RFIs and submittals.
• Monitor contractor response time, advising Egis staff when responses are required to comply with contractual limits.

Coordination & Liaison

• Coordinate with other offices for tender and construction packages issue.

Qualifications & Experience

• Bachelor's degree in a related field.
• Knowledge of UAE construction industry standards and regulations.

Skills & Competencies

• Proficiency in document management systems and Microsoft Office Suite (Word, Excel, PowerPoint).
• Proficiency in document control software such as Aconex, Prolog or other document control software.
• Strong knowledge of filing and archiving systems.
• Excellent data entry and record-keeping skills.
• Outstanding written and verbal communication abilities.
• Detail-oriented with a strong focus on accuracy and quality.
• Ability to work efficiently in a fast-paced environment.

Additional Information

• The role requires UAE National status.
• The position is based at a project site in Dubai, United Arab Emirates.