General Affairs Administrator

Role Overview

General Affairs Administrator at Samsung E&A. This role supports Engineering and Construction projects at site with comprehensive administrative and general affairs management.

Company Overview

Samsung E&A is a specialized EPC company providing comprehensive solutions across the plant industry. With 50 years of pioneering experience in the Korean plant industry, the company has successfully executed numerous projects worldwide and grown into a globally competitive engineering enterprise. Samsung E&A expands its business across Oil and Gas processing, Refinery, Petrochemical, Energy Transition, Environmental, Industrial and BIO sectors. The company delivers services from feasibility studies through engineering, procurement, construction, commissioning and O&M.

Role Purpose

To serve as an integral part of overall administrative support in the site operation team for Engineering and Construction projects, managing general affairs actively at site and ensuring smooth daily operations across multiple administrative functions.

Key Responsibilities

Vendor and Contractor Coordination

• Coordinate with subcontractors and vendors for Camp and Catering, Rental Vehicles, Office Supplies, Fuel Supplies, Security Services, Air ticket agencies, Medical Facility at Site and Medical Insurance services for site employees.
• Establish and maintain vendor management relationships.
• Prepare, analyze and negotiate Subcontractor and Vendor Service Agreements, anticipating potential issues related to services or claims.
• Negotiate with Medical Services and Medical Insurance providers regarding procedures and claims.

Procurement and Asset Management

• Initiate and coordinate procurement and payment processes for office Materials, Furniture and fixtures per Site Requirements and MPR.
• Manage procurement of SAP and non-SAP assets.
• Order and maintain supplies and equipment for department needs.
• Purchase office equipment and fixtures.
• Develop adequate knowledge in procurement processes, market pricing and availability of materials.

Site Office Management

• Supervise daily maintenance of Site offices and utility supplies management.
• Establish and maintain department and project files.
• Establish and maintain GA policy and procedure.

Appointments and External Coordination

• Schedule appointments and coordinate Site Management and Department Manager requirements with external intelligence networks including government bodies, hospitals, hotels, transportation and logistics providers.
• Schedule appointments and coordinate the department or manager interface with other company organizations, clients and external groups.

Employee Relations and Engagement

• Actively coordinate employee relations and employee engagement programs.
• Provide proper communication related to employees' remuneration ensuring the Company's reward principle and philosophy.
• Support Field Admin Manager to develop and implement HR policies and procedures in accordance with corporate reward philosophy.

Government Relations and Compliance

• Assist Site Management in government relation activities and related concerns at site.
• Obtain essential permissions and certifications for foreigner staff and workers to reside in the country at site, including visa issuance.
• Maintain knowledge in visa requirements and processing, Embassy procedures, Civil ID and Medical documents processing, Company registration and Special Permit approvals from government.
• Support PRO with knowledge in government relation activities.

Administrative Support

• Perform general administrative duties including handling confidential matters, maintaining personnel records, monitoring and preparing timesheets, monitoring costs charged to department or project, preparing expense vouchers and making appropriate travel arrangements.
• Prepare and coordinate meeting arrangements.
• Prepare and analyze expense reports.
• Prepare expense vouchers.
• Research and abstract information and supporting data in preparation for meetings, work projects, reports and presentations.

Staffing and Training

• Recruit and train administrative staff.

Operations Management

• Plan, direct, organize and control the overall daily General Affairs activities at site.

Qualifications & Experience

• Experience in the Gas, Petrochemical or EPC Plant field preferred.
• Clerical experience gained at project site within the Oil and Gas industry or Petrochemical industry preferred.
• Experience in overall Administration by working as HR, GA and ERO at various projects.
• Experience working in Standalone and JV project sites.
• Experience establishing GA policy and procedure.

Skills & Competencies

• Hard working and collaborative attitude.
• Positive, proactive, independent, transparent, process-oriented mindset.
• Excellence in Microsoft Word, Excel and PowerPoint.
• Knowledge in airline ticketing, travel insurances with cost effectiveness to the company.
• Work Management.
• Cost Management.
• Communication.
• System knowledge.
• Document Control.
• Coordination.
• Compliance.
• Incident and Accident reporting and Risk Management.
• Sharing Experience Asset.
• Reporting.

Additional Information

• Accommodation provided.
• Flight Tickets provided.
• Medical Insurance provided.
• Transportation provided.

Samsung E&A follows fair and merit-based recruitment practices and does not charge any fees during the recruitment process.