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Role Overview
Fleet Supervisor at Ninja. The role oversees daily fleet operations to ensure maximum vehicle availability, safety, compliance, and cost efficiency within a fast-paced logistics or supply chain environment.
Role Purpose
Supervise and optimize fleet operations, manage vehicle allocation and driver performance, coordinate maintenance and compliance activities, and drive continuous improvement across transportation operations to support business delivery requirements.
Key Responsibilities
Fleet Operations & Utilization
- Supervise daily fleet operations to ensure maximum vehicle availability and operational efficiency.
- Manage vehicle allocation and driver assignments based on business and delivery requirements.
- Monitor fleet utilization and identify opportunities to improve productivity and reduce downtime.
- Support fleet expansion, optimization, and continuous improvement projects.
Maintenance & Compliance
- Coordinate preventive and corrective vehicle maintenance activities with workshops and service providers.
- Ensure all vehicles maintain valid registrations, insurance, inspections, and regulatory documentation.
- Monitor vehicle condition and ensure all safety standards and company policies are consistently followed.
Cost Management
- Track fuel consumption, maintenance expenses, and other fleet-related costs while supporting cost optimization initiatives.
Safety & Incident Management
- Investigate vehicle accidents, damages, traffic violations, and operational incidents, and implement corrective actions when required.
Driver Management & Development
- Supervise driver performance, attendance, compliance, and adherence to safety procedures.
- Support driver onboarding, training, and performance improvement programs.
Reporting & Analysis
- Prepare and maintain accurate fleet records, reports, and operational documentation.
- Generate regular fleet performance reports and KPIs for management review.
Process Improvement
- Identify process improvement opportunities and implement solutions to enhance efficiency, service levels, and fleet performance.
Stakeholder Coordination
- Coordinate with Operations, Warehouse, Procurement, Finance, and external vendors to ensure smooth fleet operations.
Qualifications & Experience
- Bachelor's degree in Logistics, Supply Chain, Business Administration, Transportation, or a related field.
- 3–5 years of experience in Fleet Operations, Transportation, Logistics, or Supply Chain.
- Minimum 2 years of supervisory experience.
- Experience managing commercial vehicles, vans, trucks, or distribution fleets.
- Experience in vehicle maintenance management and compliance.
Skills & Competencies
- Strong knowledge of fleet management and transportation operations.
- Knowledge of cost control, route planning, and vendor management.
- Strong reporting, analytical, and problem-solving skills.
- Proficiency in Microsoft Excel and reporting tools.
- Strong communication and team coordination skills.
- Ability to work in a fast-paced operational environment.
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