Fleet Superintendent

Role Overview

Fleet Superintendent for DP World, based in the Middle East. The role oversees fleet supervision for 15–20 MPP and Heavy Lift (MCV) cargo and deck carrier vessels across different geographies, leading safe execution of all operations and ensuring sustainable operational excellence.

Role Purpose

To lead, manage, and safely execute all operations of the cargo transport business unit, ensuring sustainable operational excellence and maximizing returns on existing and future investments while maintaining full compliance with international maritime regulations, company procedures, and client requirements.

Key Responsibilities

Compliance & Regulatory Management

• Ensure compliance with company procedures and policies in accordance with ISO 45001:2018, 14001:2015, 9001:2015, ISM Code, MLC, ISPS, and all international industry and local legal requirements.
• Strictly follow company Safety Management System (SMS) and Ballast Management System (BMS) requirements.
• Support assigned vessels to ensure full regulatory compliance across all operating jurisdictions.
• Ensure all Class and statutory due dates are relayed to assigned vessels and relevant office staff.
• Support assigned vessels with implementation of Self-Verification Program (SVP).
• Support assigned vessels with timely closure of NCIORs and findings.
• Ensure vessels carry all required publications, procedures, operational manuals, and documentation required by Flag State and regulatory bodies, and that these are updated as required.
• Ensure the Management of Change (MOC) procedure is applied to any modifications, equipment changes, or alterations affecting assigned vessels, including timely review and update of certificates, manuals, and Class/Flag documentation.
• Prepare assigned vessels for Class and Flag State inspections, ensuring all statutory certificates and surveys are valid and findings are addressed within required timeframes.

Port State Control & Audit Management

• Support vessel quality uploading of Port State Control (PSC) and external audit findings to NSE and challenge any overdue items on a regular basis (minimum monthly).
• Ensure accurate recording and regular follow-up on client concerns and findings relevant to team vessels.
• Ensure that any defects, certification issues, or other PSC detainable conditions are reported and escalated to higher management as a matter of priority.

Health, Safety & Environmental Stewardship

• Actively participate in and support company HSE programs, including Scheduled Observation of Conditions (SOC) and reporting of hazardous acts and conditions.
• Monitor business ethics and ensure all deviations are reported to management.
• Ensure assigned vessels are maintained in line with company and manufacturers' recommendations for Life-Saving Appliances (LSA).

Vessel Operations & Performance Monitoring

• Act as focal point for all assigned vessels communications.
• Participate in daily operations meetings and coordinate with the MCV Operations Manager on all matters affecting vessel availability, commercial commitments, and client requirements.
• Ensure daily status updates are sent to the MCV Operations Manager, Fleet, and Technical Superintendents.
• Assist with monitoring of current operational performance of assigned vessels and assist as required by the MCV Operations Manager for any areas of improvement.
• Monitor all open defects on assigned vessels and assist with rectification and reporting.
• Continuously monitor and proactively suggest opportunities to improve efficiency in company operations.
• Monitor Fuel Track for assigned vessels to report any abnormalities, monitor fuel remaining on board (ROB) and Fuel Track system for failure or errors in performance.

Client & Inspection Preparation

• Support preparation of assigned vessels for client inspections and on-hire acceptance, including conducting internal pre-inspections, monitoring closure of stop items and punch list findings, and ensuring all required documentation is available and up to date.
• Ensure that relevant fresh water and oil samples are collected for assigned vessels, with reports provided to the Fleet and Technical Superintendents for timely review.

Documentation & Data Management

• Ensure any required updates for assigned vessels are updated to SharePoint.
• Maintain database of all vessels in company shared drives as required.
• Maintain a tracker of agency and disbursement orders for assigned vessels, monitoring the status of Purchase Requests (PRs), Purchase Orders (POs), Goods Receipt Notes (GRNs), and invoices.
• Ensure that Statement of Accounts (SOA) from key agents are received, reconciled, and closed out in a timely manner.

Maintenance, Inspections & Repairs

• Arrange the regular statutory inspection of lifting appliances and loose lifting gear in line with Flag State and Class requirements.
• Ensure that any defects or additional work scopes are communicated and actioned as confirmed.
• Support docking and ship repair activities of assigned vessels as required.
• Liaise with Warehouse and Lloyd's Register Survey (LRS) as required for assigned vessels.

Stakeholder & Vendor Management

• Ensure all vendor services are provided as per instructions from Operations and Technical departments.
• Ensure timely provision of catering and other support services.
• Ensure management of assigned vessels on-hire and off-hire reporting.

General Operational Support

• Maintain confidence and protect operations by keeping information confidential.
• Support any other duties as requested by management.
• Provide support to any other business as required by management.

Qualifications & Experience

• Master COC (Certificate of Competency).
• Minimum of 5 years' experience in supervision of large fleet.
• Professional qualification in maritime operations.
• Experience with MPP and Heavy Lift (MCV) vessel management.
• Experience working with regulatory frameworks, industry compliance standards, and global safety and environmental practices (e.g., ISM Code, IMO conventions, ISO standards).
• Prior exposure to working in emerging markets, joint ventures, or complex international environments is highly desirable.

Skills & Competencies

• Marine Operating Standards and Requirements.
• Management Accounting and Cost Control.
• Fuel Track system monitoring and analysis.
• Professional certifications in shipping, logistics, or supply chain management (desirable).