وصف الوظيفة
Role Overview
Finance Specialist at Amentum, providing accounting, time-keeping, payroll and banking support for the Site.
Role Purpose
Interface with the PSO Finance department to deliver accounting, time-keeping, payroll and banking support for the Site while ensuring compliance with the Performance Work Statement (PWS) and Amentum ISO 9001 Quality Management System (QMS).
Key Responsibilities
Accounts Payable & Payments
- Prepare checks and wire transfers.
- Maintain Invoice Log and Invoice Log transfer.
- Prepare invoices and supporting documents for payment with correct approvals.
- Respond to vendor queries regarding outstanding payments.
- Coordinate with Supply and Purchasing departments regarding documents and payments clearance.
- Maintain, reconcile and submit Account Payable Vouchers for site Debit Purchase Cards.
- Prepare and submit Distribution Correction Vouchers (DCV) for telecom services on a monthly basis.
Cash & Petty Cash Management
- Maintain site Petty Cash fund in accordance with Program policies and procedures.
- Perform utility and bank runs as required.
- Assume responsibility for the security of cash and company documents in safe, office equipment (OEL), Finance documents such as disbursement vouchers of FIN department and the Finance Office.
Timekeeping & Payroll
- Manage the timekeeping Deltek Costpoint (Time & Expense) for the Site.
- Provide Deltek Costpoint (Time & Expense) training for new hires.
- Ensure accurate accounting in the payroll processes.
- Provide the updated WPS salary file to DIFZ Dubai and DI payroll at the end of each pay period for processing salary.
- Confirm to PSO payroll office that all local payment has been processed.
Expense Management & Reconciliation
- Audit Expense Reports for accuracy and obtain correct approvals for payment and reimbursements.
- Ensure that all transactions are assigned correct Charge Codes.
- Reconcile and submit site Quicken Data Files along with supporting documentation on weekly and monthly basis.
- Prepare month end accruals reports.
Utilities & Banking
- Prepare all telephone and utility bills for payment and reconciliation of charges to company and employee accounts.
Financial Reporting & Documentation
- Maintain an auditable filing system for all documents.
- Provide Finance Reports as requested by the Site Manager and PSO Finance.
- Prepare Operational Funds requests.
General
- Perform other duties as assigned.
- Work in normal office environment.
Qualifications & Experience
- High School diploma or equivalent required.
- Three years' experience in a professional accounting environment with experience in handling cash required.
Skills & Competencies
- Excellent organizational skills.
- Understand, speak, read and write English at an intermediate level.
- Proficient in personal computers and Windows Operating System.
- Proficient in Microsoft Office including PowerPoint, Excel and Word.
- Deltek Costpoint (Time & Expense) system experience.
- Quicken proficiency.
Additional Information
- Must possess a valid home country driver's license and ability to obtain host nation driver's license.
- Light to moderate lifting as required in an office environment.
- Ability to work overtime as needed and sometimes outside of standard hours.
- Ability to travel domestically and internationally.
- Associates Degree in Finance or related discipline preferred.
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