Finance Officer - Bateen World Academy (Immediate Start)

Role Overview

Finance Officer at Bateen World Academy, Abu Dhabi, operated by Aldar Education, for immediate start.

Company Overview

Bateen World Academy is a high-achieving British and IB World School located in the center of Abu Dhabi, recognized for excellence and consistently exceeding IB Diploma global averages while achieving outstanding IGCSE results. The school offers the IB Primary Years Programme (PYP) from FS1 to Year 6, and the IB Diploma Programme (DP) and Career-related Programme (CP) in Years 12 and 13, providing an all-through school experience from FS1 to Year 13. Aldar Education operates a highly successful family of schools serving Abu Dhabi's education sector.

Role Purpose

The Finance Officer supports the school's financial operations and administrative functions, managing tuition fee collections, budgets, departmental spending, supplies ordering, and coordinating financial matters between the school, parents, and headquarters to ensure efficient cash flow and resource allocation.

Key Responsibilities

Collections & Payments

• Respond to parent requirements and inquiries relating to finance or admissions.
• Manage collection of tuition fees and late payments.
• Follow up on late payments and returned cheques.
• Prepare bank collection reports and undertake cheques scanning.
• Work with the Examinations Officer regarding all external exams and manage collection of examination fees.
• Manage transport invoices: collect all information, prepare receipts for self-fund trips, and liaise with headquarters for payment.

Cash & Financial Management

• Manage petty cash including reconciliation and replenishment.
• Monitor department budgets and prepare monthly income and expenditure statements and updates for heads of department, budget holders, and principal, including petty cash and reprographic analysis.
• Manage self-fund budgets.
• Manage reprographic analysis and update each head of department of their spending.

Trips, Activities & Collections

• Manage trips and activities collections, student lists, and all related information and send them to headquarters for payment.
• Manage charities from different activities and send them to Red Crescent or specified destination.

Procurement & Supplies

• Manage stationery requests from staff, order stationery, follow up orders, and manage stationery supplies.
• Manage exercise book, textbook, and library book orders.
• Manage student planner and year book orders.
• Manage recommendation reports and liaise with headquarters for raising Local Purchase Orders (LPO).

Compliance & Development

• Comply with the requirements of health and safety, other relevant legislation, and school policies.
• Attend any necessary training associated with the duties of the post.
• Undertake any other reasonable duties within the overall function, commensurate with the grading and level of responsibility of the post.

Qualifications & Experience

• Bachelor's degree.
• A minimum of 2 years of experience in a similar role in the region.
• Customer service experience is required.
• Experience in the education sector is preferred.

Skills & Competencies

• Fluent English communication skills, written and oral.
• Strong interpersonal skills to work well in a multi-cultural environment.
• Excellent office management skills and computer literacy.
• Fluency in Arabic is preferable.

Additional Information

Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.