Facilities Engineer

Role Overview

Facilities Engineer at Al Shirawi Group. The role reports to the Facilities Manager and oversees day-to-day facility operations, maintenance execution, vendor coordination, and team supervision across VIP villa projects.

Role Purpose

Support the Facilities Manager in delivering reliable, safe, and compliant facility operations. Execute preventive and reactive maintenance plans, supervise daily activities, coordinate with contractors and clients, and ensure all work meets contractual, quality, health, safety, and environmental standards.

Key Responsibilities

Operations & Maintenance

• Assist the Facilities Manager to operate day-to-day activities.
• Supervise day-to-day facility operations in line with contractual terms, including holidays and working days.
• Establish and assist the manager in developing preventive maintenance plans aligned with contractual requirements.
• Allocate and execute preventive and reactive maintenance plans.
• Validate, verify, and ensure completion of planned maintenance tasks and additional client requirements on time.
• Maintain equipment and assets according to contractual requirements.
• Update and maintain client asset registers and maintenance history.
• Access asset registers, maintenance history, and drawings as needed for operations.
• Manage the site sub-store under the manager's close supervision.

Team Leadership & Supervision

• Allocate day-to-day work assignments to subordinates.
• Supervise team members in accordance with company policies and procedures.
• Schedule and conduct team meetings.
• Appraise subordinate work performance.
• Provide orientation and on-the-job training to subordinates.
• Correct any unsafe actions or site conditions involving subordinates.
• Warn subordinates of unsafe behavior at the work site.

Vendor & Contractor Management

• Coordinate with specialized system maintenance contractors and other subcontractors.
• Conduct contractor meetings with contractors at site.
• Ensure completion of subcontract activities within scheduled time.
• Communicate with contractors, client representatives at sites, and internal departments.
• Discuss site safety issues and controls with subcontractors.

Client Coordination

• Coordinate with the client representative on day-to-day facilities management.
• Handle client communications in high-profile and VIP environments, ensuring service quality, confidentiality, and timely issue resolution.
• Report day-to-day activities to the client as per the established escalation matrix.
• Discuss site safety issues with the customer or client.

Permits, Resources & Administration

• Issue necessary permits to execute facility operations.
• Coordinate with internal departments for site-related material and vendor resources.
• Handle petty cash under the manager's close supervision.
• Inspect and certify incoming materials and spares.
• Maintain facilities execution records.

Reporting & Documentation

• Report day-to-day operation issues to the manager.
• Generate daily, weekly, and monthly reports on facilities operations.

Health, Safety, Quality & Environment (QHSE)

• Execute jobs to meet the company's QHSE requirements.
• Ensure the workgroup under supervision follows company QHSE policy and procedures.
• Arrange necessary personal protective equipment (PPE) to the workgroup under supervision.
• Consult with the workgroup on QHSE aspects.
• Correct unsafe actions and unsafe site conditions.
• Report any near miss, dangerous occurrences, and incidents.
• Contribute to incident investigation.
• Attend QHSE meetings.
• Participate in the team for hazard identification and risk assessment.
• Aware the workgroup under supervision about QHSE aspects.
• Stop any unsafe activity at the work place.
• Make necessary arrangements to correct unsafe conditions at the site.
• Escalate to management on unsafe actions and unsafe conditions.
• Train the work group on HSE aspects.
• Discuss HSE matters with the work group.
• Escalate to top management on safety concerns.

Qualifications & Experience

• Minimum 5 years of experience in facility management as a Supervisor or Engineer.
• Proven experience handling multiple VIP villa projects.
• Strong knowledge of MEP systems, preventive and reactive maintenance, and AMC coordination.
• Familiarity with CAFM systems, reporting, and compliance with HSE and local regulations.

Skills & Competencies

• Capable of managing day-to-day operations, vendor coordination, and team supervision.
• Experienced in handling client communications in high-profile and VIP environments.
• Ability to manage multiple sites, prioritize tasks effectively, and maintain high service standards.
• Knowledge of CAFM systems.
• Understanding of HSE and local regulations.

Additional Information

• Accountable for equipment and asset maintenance per contractual requirements.
• Responsible for executing allocated jobs within the agreed timeframe.
• Accountable for resource wastage and efficient resource utilization.
• Responsible for implementation of identified operational controls.
• Accountable for compliance with legal regulations at site level within ASFM scope.
• Accountable for HSE incident rates at site level.
• Responsible for safe, healthy, and environment-friendly operation of the project.
• Accountable for utilizing resources for implementation and maintenance of QHSE at site level.
• Responsible for implementing all QHSE documents and procedures at site level.
• Accountable for escalation to management on safety issues.
• Responsible for participation in hazard analysis and risk assessment.
• Accountable for following all rules and regulations with respect to HSE.
• Responsible for ensuring applicable personal protective equipment is worn.