Executive Support and Follow-up Officer

Role Overview

Executive Support and Follow-up Officer at Zayed University, based in Dubai and Abu Dhabi, United Arab Emirates.

Company Overview

Zayed University is a national and regional leader in educational innovation, founded in 1998 and named after the late Sheikh Zayed bin Sultan Al Nahyan, Founder of the Nation. The institution operates two modern campuses in Dubai and Abu Dhabi, welcoming both national and international students.

Role Purpose

Implement Board of Trustees support activities by preparing and maintaining official documentation, ensuring compliance with governance protocols, and facilitating the execution of board directives in line with the University's strategic objectives, applicable standards, policies, and procedures.

Key Responsibilities

Documentation & Meeting Materials

• Prepare and maintain all meeting materials, including slide decks, pre-read documents, trackers, and memos, ensuring accuracy, clarity, and alignment with meetings' objectives.
• Amend, update, and finalize presentations and documents ahead of each Board and committee session in an accurate and timely manner.
• Assist the direct supervisor by preparing requested documents.

Board & Committee Operations

• Implement the logistics and documentation activities related to Board and committee meetings (24 annually) in an efficient and professional manner.
• Implement post-meeting follow-ups and documentation, ensuring timely execution of action items.
• Coordinate with concerned departments as required to gather input and prepare briefing materials for Board and committee meetings.

Governance & Compliance

• Ensure compliance with governance protocols and institutional bylaws in the preparation and execution of Board and committee related activities.
• Maintain an organized, secure, and up-to-date digital and physical archive related to Board and committee materials to ensure audit readiness.

General

• Perform ad-hoc activities related to the job duties as required by the direct supervisor.

Qualifications & Experience

• Bachelor's Degree required.
• Minimum 2 years of experience in a relevant field required.

Additional Information

The University's benefits package includes competitive salaries free of tax in the U.A.E., cash housing allowance, annual vacation airline tickets for the employee and immediate family, educational subsidies for children, and healthcare coverage provided to the employee and sponsored family members.