وصف الوظيفة
Role Overview
Executive Secretary at Aofgroup, a leading company in the Food & Beverages industry. This role supports executive leadership by managing schedules, coordinating communications, and ensuring smooth daily administrative operations.
Role Purpose
Support senior management by managing executive schedules, facilitating efficient workflow, coordinating communications, and handling administrative tasks with discretion and professionalism to contribute to the overall success of the company.
Key Responsibilities
Schedule & Calendar Management
- Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.
Communications & Correspondence
- Screen and prioritize incoming calls, emails, and correspondence, responding or redirecting as appropriate.
- Prepare and edit documents, reports, presentations, and communications on behalf of the executive team.
Events & Meetings Coordination
- Coordinate and organize meetings, events, and conferences, ensuring all logistics are handled efficiently.
- Assist in the preparation and follow-up of board meetings and executive committees, including minutes and action items.
Records & Confidentiality
- Maintain confidential records and files with a high level of discretion and professionalism.
Stakeholder Liaison
- Act as a liaison between the executive office, internal departments, and external partners or clients.
Special Projects
- Support special projects and initiatives as assigned by executive management.
Qualifications & Experience
- Proven experience as an executive secretary or administrative assistant, preferably in the Food & Beverages industry.
- High school diploma required.
- Additional certification or degree in office administration or related field is preferred.
Skills & Competencies
- Exceptional organizational and time-management skills with the ability to multitask effectively in a fast-paced environment.
- Strong written and verbal communication skills in English; additional languages are a plus.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and common office management software.
- Discretion and confidentiality in handling sensitive information.
- Ability to work independently and as part of a team with a proactive approach to problem-solving.
- Flexible and adaptable to changing priorities and schedules.
الراتبغير مُفصح عنه من صاحب العمل
آخر موعد—