وصف الوظيفة
Role Overview
Executive Assistant to the CEO at Chalhoub Group.
Company Overview
Chalhoub Group is a luxury retail leader in the Middle East with over seven decades of heritage. The Group operates over 10 owned brands and represents more than 400 international brands across luxury fashion, beauty, jewellery, watches, eyewear, and art de vivre. It delivers omnichannel experiences through more than 950 stores, online platforms, and mobile apps. The Group employs over 16,000 professionals across eight countries in the Middle East and has a presence in LATAM. Chalhoub Group is committed to sustainability, is a member of the United Nations Global Compact, a signatory of the Women's Empowerment Principles, and has pledged to reach Net Zero by 2040.
Role Purpose
The Executive Assistant to the CEO provides professional and efficient administrative and organizational support to the Chief Executive Officer. The role coordinates the CEO's schedule, meetings, correspondence, travel arrangements, documentation, and day-to-day administrative requirements. The position requires a high level of organization, attention to detail, discretion, and professionalism, as well as the ability to manage multiple priorities and maintain effective communication with internal and external stakeholders.
Key Responsibilities
Executive Support
- Provide day-to-day administrative support to the CEO.
- Coordinate and maintain the CEO's calendar, appointments, meetings, and commitments.
- Schedule and coordinate internal and external meetings, ensuring all logistical requirements are addressed.
- Prepare meeting agendas, presentations, reports, correspondence, and other documents as required.
- Monitor outstanding tasks and follow up with relevant individuals to ensure timely completion.
- Assist the CEO with administrative requests and ad hoc assignments.
Communication and Coordination
- Manage and organize correspondence, emails, and other communications as required.
- Ensure matters requiring the CEO's attention are appropriately highlighted and followed up.
- Liaise with internal departments and employees to coordinate requests and obtain required information.
Travel and Event Coordination
- Coordinate domestic and international business travel arrangements, including flights, accommodation, transportation, and itineraries.
- Assist with last-minute changes or adjustments to travel and meeting arrangements.
- Ensure CEO's expenses are uploaded weekly for reimbursements.
Office and Administrative Support
- Coordinate with the Office Manager on administrative and operational matters related to the Executive Office.
- Assist with office-related activities and arrangements involving the CEO.
- Support the Office Manager with administrative tasks and projects as required.
- Undertake other duties and responsibilities reasonably associated with the position.
Qualifications & Experience
- 3–5 years of relevant experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
- Previous experience supporting a senior executive is preferred.
Skills & Competencies
- Excellent written and verbal communication skills in English and preferably French.
- Strong proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to prioritize and manage multiple tasks simultaneously.
- Ability to work independently and meet deadlines.
- Strong interpersonal skills and ability to interact effectively with individuals at different levels of the organization.
- Ability to handle confidential information with discretion.
- Proactive and solution-oriented approach.
- Flexibility and ability to adapt to changing priorities.
Additional Information
Chalhoub Group offers a competitive benefits package which includes health care, child education contribution, remote and flexible working policies, and exclusive employee discounts. The Group provides enriching experiences, learning and development opportunities, and exposure to different assignments within the role or through internal mobility. Chalhoub Group is committed to diversity, equity, and inclusion and welcomes all applicants without regard to gender, age, race, religion, national origin, or disability status.