Executive Assistant To CEO

Role Overview

Executive Assistant to CEO at Swiss Hospitality, a professional consulting and development company based in Saudi Arabia dedicated to upgrading service quality within the hospitality and tourism industry.

Company Overview

Swiss Hospitality is a professional consulting and development company on a mission to revolutionize the hospitality industry in Saudi Arabia and enable Saudi talent by adopting Swiss standards, international best practices, and integrating fine Saudi hospitality values.

Role Purpose

To ensure the CEO office operates with maximum efficiency, organization, and productivity by providing comprehensive administrative support, managing schedules and communications, overseeing office operations, and enabling the CEO to focus on strategic priorities.

Key Responsibilities

Executive Support

• Oversee and support all administrative duties assigned by the CEO.
• Provide administrative support including scheduling meetings, maintaining calendars, conducting research, and creating reports as assigned by the CEO.
• Format information for internal and external communication, including memos, emails, presentations, and reports for the CEO.
• Receive and sort incoming emails and deliveries, and manage outgoing email of the CEO.
• Uphold a strict level of confidentiality in a professional manner.

Calendar & Schedule Management

• Manage CEO schedule and troubleshoot scheduling conflicts as they arise.
• Attend meetings and prepare minutes of meetings.
• Make travel arrangements and develop detailed travel itineraries.

Office Operations

• Manage office supplies inventory and place orders as necessary, informing the CEO.
• Assist with office layout planning and office moves.
• Develop organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll, and scheduling as assigned.
• Identify opportunities for process and office management improvements.

Staff Oversight

• Assign and monitor clerical and secretarial functions.
• Ensure CEO personnel files are up to date and secure.

Skills & Competencies

• Fluent in Arabic and English.

Additional Information

• Perform other related duties as required.