وصف الوظيفة
Role Overview
Executive Assistant at JASARA PMC in Saudi Arabia, providing high-level administrative and coordination support to senior leadership within a dynamic infrastructure project environment.
Company Overview
Jasara Program Management Company (Jasara PMC) is a leading joint venture between Public Investment Fund, Jacobs, and Saudi Aramco, delivering world-class program management services for large-scale infrastructure and giga-projects across Saudi Arabia. The company supports the goals of Vision 2030 through the delivery of complex, high-impact developments.
Role Purpose
To provide comprehensive executive support that keeps senior leadership organized, responsive, and effective in a fast-paced project environment, while serving as a key coordination point across internal teams and external stakeholders.
Key Responsibilities
Executive Support
- Support the Executive Director in a fast-paced infrastructure project environment.
- Interact professionally with the Executive Director, senior leadership, project teams, and external partners and clients.
Calendar & Schedule Management
- Manage complex calendars and coordinate schedules efficiently.
Travel & Logistics
- Arrange travel and related logistics.
Meeting Coordination
- Prepare meetings and organize materials.
- Record accurate meeting minutes.
Document & Information Management
- Handle confidential documents with discretion and professionalism.
Qualifications & Experience
- Bachelor's degree in business administration, management, or a similar field.
- 3–5 years of experience supporting an Executive Director in an infrastructure project environment.
- Experience with complex calendar management, travel coordination, and preparing meetings and taking meeting minutes.
- Experience in infrastructure projects and in engineering or program management companies is a plus.
Skills & Competencies
- Proficiency with Microsoft Office, including Outlook, Word, and Excel.
- Experience with meeting coordination tools.
- Strong English proficiency.
- Proven ability to handle confidential documents and information with a high level of discretion.