وصف الوظيفة
Role Overview
Executive Assistant at SEA Ventures, a strategic innovation and entrepreneurship organization based in Saudi Arabia. This role serves as a strategic partner to the CEO, providing high-level administrative, secretarial, operational, and personal support to ensure efficient management of business and personal priorities.
Company Overview
SEA Ventures Group is a strategic innovation and entrepreneurship force driving growth across Saudi Arabia's most promising sectors. The organization specializes in accelerators, incubators, venture building, and tailored training programs with internationally recognized professional certifications. SEA Ventures also provides comprehensive branding, marketing, and event management services, enabling startups, corporations, and government entities to innovate, scale, and achieve sustainable growth.
Role Purpose
The Executive Assistant acts as the primary point of contact between the CEO and internal and external stakeholders, ensuring seamless communication, effective coordination, and flawless execution of tasks, projects, events, and travel arrangements. The role requires exceptional organizational skills, discretion, initiative, and the ability to anticipate needs while managing multiple responsibilities in a fast-paced environment.
Key Responsibilities
Executive Support
- Provide comprehensive administrative and executive support to the CEO and senior leadership team.
- Anticipate executive needs, proactively solve problems, and ensure smooth daily operations.
- Handle sensitive and confidential information with the highest level of discretion.
Calendar & Meeting Management
- Manage and coordinate calendars, meetings, appointments, and executive priorities.
- Attend meetings, record minutes, and track progress on assigned actions.
- Manage incoming communications and ensure timely follow-up on action items and commitments.
Travel & Logistics
- Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, and itineraries.
- Flexibility to travel as required by business needs.
Communications & Documentation
- Prepare presentations, reports, correspondence, meeting materials, and executive briefs.
- Conduct research and prepare reports, analyses, and summaries to support executive decision-making.
Stakeholder Engagement
- Serve as a primary liaison between the CEO and internal and external stakeholders.
- Coordinate executive events, board meetings, workshops, conferences, and stakeholder engagements.
Operations & Projects
- Support cross-functional projects and strategic initiatives, ensuring timely execution and follow-up.
- Maintain filing systems, records, databases, and administrative processes.
- Monitor office requirements and coordinate with vendors and service providers when necessary.
Commitment & Availability
- Perform additional duties as assigned by the CEO.
- Willingness to accommodate after-hours commitments when required.
- Availability to work on weekends as required to support business needs.
- Willingness to take on additional responsibilities and support success as needed.
Qualifications & Experience
- Bachelor's degree in Business Administration, Management, Communications, or related field preferred.
- Minimum 2 years of experience supporting C-level executives, Chairmen, Founders, or Senior Leaders.
- Experience in executive administration, office management, project coordination, or personal assistance.
- Experience managing daily operations, complex calendars, travel arrangements, and stakeholder relationships.
- Experience supporting high-profile executives is highly preferred.
Skills & Competencies
- Proactive and solution-oriented mindset.
- Exceptional organizational and planning skills.
- Outstanding verbal and written communication skills in English and Arabic.
- Strong attention to detail and accuracy.
- Excellent time-management and prioritization abilities.
- Ability to multitask in a dynamic environment.
- Strong problem-solving and decision-making skills.
- Ability to anticipate needs and proactively resolve issues.
- High level of professionalism and emotional intelligence.
- Strong interpersonal and relationship-management skills.
- Proficiency in Microsoft Office Suite, Google Workspace, and presentation software.
- Ability to maintain confidentiality and handle sensitive information.
- Take ownership of tasks and follow through to completion.
- Continuously identify opportunities to improve efficiency and effectiveness.