وصف الوظيفة
Role Overview
Executive Assistant, Office Manager & SHE Officer at Galderma, a dermatology-focused pharmaceutical company present in approximately 90 countries.
Company Overview
Galderma is the emerging pure-play dermatology category leader, delivering an innovative, science-based portfolio of premium flagship brands and services spanning Injectable Aesthetics, Dermatological Skincare, and Therapeutic Dermatology. Founded in 1981, the company is dedicated to advancing dermatology for every skin story through partnership with healthcare professionals, consumers, and patients. Galderma aims to empower employees and promote personal growth while embracing diversity and respecting the dignity, privacy, and personal rights of every team member.
Role Purpose
Provide comprehensive administrative, operational, and safety support to senior leadership and the broader organization by managing complex executive schedules and communications, ensuring efficient office operations, and maintaining a safe and compliant workplace environment.
Key Responsibilities
Executive Assistance
- Provide comprehensive administrative support to Senior Leadership, including complex calendar management, scheduling meetings, coordinating travel and visas, and preparing expense reports.
- Support drafting of presentations, business reports, and confidential communications as required.
- Handle sensitive information with a high degree of confidentiality.
- Support meeting preparation and follow-up, ensuring timely flow of information.
- Monitor deadlines and deliverables on behalf of Senior Leadership to ensure follow-ups and commitments are met.
- Coordinate events and leadership offsites, managing logistics end-to-end.
Office Management
- Oversee day-to-day office operations, ensuring a welcoming, well-organized, and productive work environment.
- Coordinate office supplies, facilities maintenance, equipment, and services by liaising with vendors and service providers.
- Maintain accurate records and reports related to office expenses, services, and contracts.
- Support implementation of changes and improvements to ensure office efficiency and compliance.
Safety, Health & Environment
- Act as the local focal point for all SHE matters, ensuring compliance with local legislation and company requirements.
- Coordinate workplace safety training, inspections, audits, and risk assessments.
- Maintain SHE documentation and records, and prepare required reports.
- Promote a safe and healthy workplace culture by raising awareness and supporting continuous improvement initiatives.
Qualifications & Experience
- Proven experience in a similar combined role as Executive Assistant, Office Manager, or Administration Coordinator.
- SHE experience is a plus.
Skills & Competencies
- Excellent organizational and multitasking skills with the ability to work independently and handle confidential matters.
- Strong written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Proactive and adaptable mindset.
- Ability to build positive relationships with diverse stakeholders.
Additional Information
Galderma seeks people who focus on getting results, embrace learning, and bring positive energy. Ideal candidates combine initiative with a sense of teamwork and collaboration and are passionate about doing something meaningful for consumers, patients, and healthcare professionals. The company provides an environment where professionalism, collaboration, and a friendly, supportive ethos enable team members to thrive and excel.