وصف الوظيفة
Role Overview
Executive Assistant to support MESEA cluster leadership at Alfa Laval. This is a 6-month contract position based in the MESEA region, reporting to the MESEA cluster president.
Company Overview
Alfa Laval is a 140-year-old Swedish multinational company specializing in heat transfer, separation, and fluid handling technologies. The company designs and implements refining, recycling, and purifying processes for applications including water purification, clean energy, food production, waste processing, and pharmaceutical development. Alfa Laval is committed to sustainability and contributing to people and planet through engineering innovation.
Role Purpose
Provide high-level administrative support to executive leadership with discretion and confidentiality. Organize schedules, manage administrative tasks, and handle sensitive information so that executives can focus on managerial responsibilities. Contribute to overall business efficiency by ensuring timely and accurate completion of assigned duties.
Key Responsibilities
Calendar and Travel Management
- Manage executives' appointments, schedules, and calendar coordination.
- Arrange travel logistics to optimize executive time and productivity.
Information and Records Management
- Handle confidential information with appropriate security protocols.
- Maintain security of executive records and files.
- Perform administrative tasks using independent judgment and discretion.
Administrative Support
- Prepare documents and presentation materials.
- Screen and respond to incoming correspondence, inquiries, and phone calls.
- Draft letters and official information releases.
- Arrange and attend meetings.
- Take and distribute meeting minutes.
Workload Planning
- Plan, organize, and schedule own workload to ensure timely and accurate completion of activities.
Corporate and Internal Functions
- Handle the CSR agenda.
- Support internal communication initiatives.
- Assist in planning and preparation of company events.
Qualifications & Experience
- Proven experience as an executive secretary or in a similar administrative role.
- Degree in business administration or a related field.
- In-depth knowledge of office management and basic accounting procedures.
- Technical vocabulary knowledge relevant to the industry.
- Familiarity with basic research methods and reporting techniques.
Skills & Competencies
- Proficiency in MS Office.
- Excellent organizational and time-management skills.
- Outstanding communication and negotiation abilities.
- Integrity and confidentiality.
- Solutions-oriented and innovative mindset.
- Driven and practical approach to execution.
- Adaptability and flexibility.
- Agile project delivery with attention to quality, time, and targets.
- Strong people, team, and communication skills.
- Curiosity and eagerness to learn and improve continuously.
Additional Information
- Contract type: 6-month contract.
- Reporting line: MESEA cluster president.
- Candidates will be invited to complete Pymetrics behavioral assessments as part of the recruitment process.
- Alfa Laval values diversity, inclusion, and equity in recruitment and considers behavioral traits as indicators of role fit.
- The role offers opportunity to build a global network with colleagues of different nationalities.
- Work provides true impact on Alfa Laval's future success with daily learning opportunities.