Executive Assistant

Role Overview

Executive Assistant at First Abu Dhabi Bank (FAB), Abu Dhabi. This role provides full secretarial and administrative support to the Senior Vice President.

Role Purpose

Deliver comprehensive secretarial and administrative support to the SVP to facilitate effective and smooth operations whilst maintaining confidentiality at all times and in accordance with organizational policies and procedures.

Key Responsibilities

Secretarial & Administrative Support

• Provide complete secretarial and administrative services to the SVP to facilitate smooth functioning of department and business unit processes.
• Observe confidentiality procedures and register and track accountable documentation to ensure security and control.
• Review, develop and improve established workflow processes and systems related to office administration to enable smooth running of the office in compliance with corporate guidelines.

Calendar & Meeting Management

• Provide time management and diary services for the SVP to ensure attendance at all key meetings at appointed times with all relevant documents needed.
• Arrange meetings called by the SVP, draft meeting agendas, and prepare minutes of meetings as required.
• Prepare and compile papers, documentation, project and departmental reports, presentations and documents, ensuring completion and timely preparation for meetings and discussions.

Communications & Correspondence

• Provide efficient personal assistance and correspondence support to SVP, route correspondence as necessary, and draft replies where appropriate to ensure all communications are dealt with appropriately.
• Screen and respond to incoming calls for the SVP and take appropriate action to handle situations.
• Make routine telephone calls to follow up actions on behalf of the SVP as instructed and per procedures.

Stakeholder Management

• Act as first point of contact for internal and external parties wishing to contact or meet the SVP.
• Screen requests to ensure effective prioritizing and facilitate business requirements as directed by the SVP.
• Coordinate all arrangements for visiting delegations, ensuring timely availability of all required logistical services, visas and other support to achieve customer satisfaction.

Events & Public Relations

• Assist the SVP in preparation of public relations activities and initiatives.
• Participate in and lead the organization and coordination of public and private events and functions, ensuring adherence to corporate brand values and guidelines.

Other Duties

• Perform other similar or related duties as required or assigned by the Line Manager.

Qualifications & Experience

• Bachelor's Degree