Executive Administrative Assistant

Role Overview

Executive Administrative Assistant at American International University Kuwait, located in Kuwait.

Role Purpose

Provide high-level administrative and executive support to university leadership and ensure smooth operations of executive office functions.

Key Responsibilities

Executive Support

• Schedule and coordinate meetings, conferences, and appointments for senior leadership.
• Manage calendars and time management for multiple executives simultaneously.
• Prepare briefing documents, presentations, and correspondence for leadership.

Operations & Administration

• Coordinate travel arrangements and logistics for university officials.
• Maintain executive office files, records, and documentation systems.
• Process invoices, expense reports, and financial documentation.

Communication & Coordination

• Screen and prioritize incoming calls, emails, and visitor requests.
• Serve as liaison between executive office and other university departments.
• Prepare and disseminate internal communications and announcements.

Office Management

• Order and manage office supplies and equipment.
• Maintain confidentiality and handle sensitive information appropriately.
• Coordinate facility maintenance and ensure executive office workspace is organized.