وصف الوظيفة
Role Overview
Document Controller at JLL, located on-site in Riyadh, Saudi Arabia. The role manages, organizes, and controls all project documentation throughout the construction lifecycle, ensuring proper document flow, version control, and compliance with project specifications and industry standards.
Company Overview
JLL is a leading global provider of real estate and investment management services. The company combines world-class services, advisory, and technology for clients, committed to hiring talented people and empowering them to build meaningful careers.
Role Purpose
Ensure proper management, organization, and control of all project documentation throughout the construction lifecycle, maintaining document flow, version control, and compliance with project specifications and industry standards.
Key Responsibilities
Document Management
- Establish and maintain document control systems and procedures
- Receive, log, distribute, and track all project documents including drawings, specifications, contracts, and correspondence
- Ensure proper document version control and maintain document registers
- Implement and enforce document naming conventions and filing systems
- Archive completed project documentation per company and regulatory requirements
Quality Control & Compliance
- Review documents for completeness, accuracy, and compliance with project requirements
- Coordinate document reviews and approvals with project stakeholders
- Track document submissions, reviews, and approval status
- Ensure adherence to document control procedures and industry standards
- Maintain confidentiality and security of sensitive project information
Communication & Coordination
- Serve as liaison between project teams, contractors, consultants, and clients regarding document matters
- Distribute documents to appropriate parties according to distribution matrices
- Coordinate document transmittals and maintain transmission records
- Support project meetings by preparing and distributing relevant documentation
Qualifications & Experience
- High school diploma or equivalent required; Associate's degree preferred
- 8+ years of experience in document control, preferably in construction or engineering
- Experience with construction project lifecycle and documentation requirements
- ISO 19650 certification or equivalent ISO quality certification
- Knowledge of quality management systems (ISO 9001 advantageous)
Skills & Competencies
- Proficiency in document management systems including Procore, Aconex, and SharePoint
- Proficiency in establishing workflows on Aconex
- Advanced knowledge of Microsoft Office Suite, particularly Excel
- Familiarity with CAD software and drawing management
- Understanding of construction drawings, specifications, and technical documents
- Exceptional attention to detail and accuracy
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Ability to work under pressure and meet tight deadlines
- Problem-solving skills and proactive approach
- Team collaboration and interpersonal skills
Additional Information
- On-site position in Riyadh, Saudi Arabia
- JLL is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities