Document Controller

Role Overview

Document Controller at Samsung E&A, a specialized EPC company providing comprehensive solutions across all areas of the plant industry.

Company Overview

Samsung E&A is a specialized EPC company with a 50-year pioneering history in the Korean plant industry. The company has successfully executed numerous projects globally and offers comprehensive services spanning feasibility studies, engineering, procurement, construction, commissioning, and O&M across Oil and Gas processing, Refinery, Petrochemical, Energy Transition, Environmental, Industrial, and BIO sectors. Samsung E&A seeks professionals who embody creativity, commitment, and collaboration—those who thrive in innovative environments, are dedicated to excellence, and excel in teamwork.

Role Purpose

Oversee and lead the document control function to develop and implement document control policies and procedures, manage document control personnel, and ensure the highest standards of document control practices are maintained. Systematically manage construction-related documents to enable projects to proceed smoothly and build a comprehensive project database.

Key Responsibilities

Leadership & Team Management

• Lead and manage a team of Document Controllers.
• Educate and train document controllers consistently.
• Mentor and develop staff capabilities.

Electronic Document Management

• Manage the Electronic Document Management System (EDMS) as project system administrator.
• Develop and implement effective document control strategies and solutions.
• Lead tracking facility to enable documents to be updated easily.

Document Tracking & Organization

• Supervise multiple databases and log sheets to track all correspondence and electronic files.
• Manage numbering and identification of physical and electronic documents.
• Supervise filing of documents in physical and digital records and ensure appropriate storage.
• Ensure the latest revisions of all documents are maintained.
• Supervise recording and distribution of project drawings to dedicated personnel.
• Prevent use of superseded documents.
• Manage all technical documents, such as reports, drawings, and blueprints, ensuring they are collected and registered in system.

Transmittal & Document Submission

• Manage transmittal and letters for document submission to client.
• Manage transmittals for general drawings and documents for transmission to client or internal purposes.
• Supervise distribution of related documents to internal project staff.

Quality Assurance & Compliance

• Review and confirm official documents to client and sub-contractors.
• Manage quality and compliance checks on documents.
• Confirm confidentiality around sensitive information and terms of agreement.
• Review and confirm reports addressing document control issues.

Client & Stakeholder Management

• Take action to respond to requirements from client, PMT, or subcontractors on document control issues.

Reporting & Monitoring

• Manage progress reports weekly and at month-end to ensure all discipline activities requiring inspection within the activity have been inspected and approved.
• Review progress reporting on document status.

Qualifications & Experience

• 0 to 4 years of experience in document control with a proven track record in a leadership role.
• Expertise in Construction Document Control.
• Administration knowledge.
• Preference for experience within the construction or oil and gas industry.

Skills & Competencies

• Advanced knowledge of document control processes, best practices, and industry standards.
• Expertise in Electronic Document Management Systems (EDMS), with experience implementing and managing these systems.
• Professional skills in MS Office including Outlook, Excel, and Word.
• Professional skills in Adobe Acrobat, FMCS, CM Tool, VPIS, and SPF (Smart Plant).
• Competency with document control systems.
• Familiarity with project management methodologies and processes.
• Strong leadership and team management skills.
• Excellent problem-solving and decision-making abilities.

Additional Information

Benefits

• Accommodation
• Transportation
• Flight tickets
• Medical insurance

Samsung E&A follows fair and merit-based recruitment practices and does not charge any fees during the recruitment process.