Document Controller

Role Overview

Document Controller at Samsung E&A. The role is based within Samsung E&A, a specialized EPC company providing comprehensive solutions across the plant industry.

Company Overview

Samsung E&A is a specialized EPC company that provides comprehensive solutions across all areas of the plant industry. With 50 years of pioneering experience in the Korean plant industry, the company has successfully performed numerous projects around the world and grown into a globally competitive engineering company. Samsung E&A continuously expands its business across the engineering industry including Oil and Gas processing, Refinery, Petrochemical, Energy Transition, Environmental, Industrial and BIO areas. Based on extensive accumulated experience, technologies and resources, the company provides services from feasibility studies through engineering, procurement, construction, commissioning and O&M.

Role Purpose

Oversee and lead the document control function within a project or organization, develop and implement document control policies and procedures, manage document control personnel, and ensure the highest standards of document control practices are maintained. Systematically manage construction-related documents to enable the project to be carried out smoothly.

Key Responsibilities

Leadership & Team Management

• Lead and manage a team of Document Controllers.
• Educate and train document controllers consistently.
• Proven ability to train and mentor staff.

Document Management Systems & Administration

• Manage as project system administrator for the Electronic Document Management System (EDMS).
• Lead tracking facility to enable documents to be updated easily.
• Manage the document system and transmittals.
• Manage numbering and identification of physical and electronic documents.

Document Collection, Registration & Storage

• Collect data and build a database.
• Manage all technical documents, such as reports, drawings and blueprints, to ensure they are collected and registered in system.
• Supervise filing of documents in physical and digital records and ensure appropriate storage.
• Supervise drawings produced for the projects are recorded and distributed to dedicated personnel.
• Prevent use of superseded documents.

Correspondence & Transmittals

• Supervise multiple databases (Log Sheets) to keep track of all correspondence and its electronic files.
• Manage transmittal and letters for documents submission to client.
• Manage transmittals for general drawings and documents for transmission to client or internal purposes.
• Supervise distribution of any related documents to internal project team.

Quality, Compliance & Reporting

• Review and confirm reports addressing document control issues.
• Review and confirm official documents to client and subcontractors.
• Manage quality and compliance checks on documents.
• Review progress reporting on the documents status.
• Manage progress reports every week and at the end of the month to ensure all other discipline activities that required inspection within the activity have been inspected and approved.

Client & Stakeholder Management

• Take action to respond to requirements from client, PMT or subcontractors on document control issues.
• Confirm confidentiality around sensitive information and terms of agreement.

Qualifications & Experience

• 0 to 4 years of experience in document control with a proven track record in a leadership role.
• Preferably within the construction or oil and gas industry.

Skills & Competencies

Technical Systems & Tools

• Professional skills in MS Office including Outlook, Excel and Word.
• Professional skills in Adobe Acrobat.
• Professional skills in EDMS (Electronic Document Management Systems).
• Professional skills in FMCS.
• Professional skills in CM Tool.
• Professional skills in VPIS.
• Professional skills in SPF (Smart Plant).

Document Control & Process Knowledge

• Competent with document control.
• Administration knowledge.
• Expertise in construction document control.
• Advanced knowledge of document control processes, best practices, and industry standards.
• Expertise in Electronic Document Management Systems (EDMS), with experience in implementing and managing these systems.

Project & Leadership Competencies

• Familiarity with project management methodologies and processes.
• Strong leadership and team management skills.
• Excellent problem-solving and decision-making abilities.
• Ability to develop and implement effective document control strategies and solutions.

Additional Information

Benefits

• Accommodation
• Transportation
• Flight Tickets
• Medical Insurance

Recruitment

Samsung E&A follows fair and merit-based recruitment practices and does not charge any fees during the recruitment process.