Document Controller

Role Overview

Document Controller at Al Shirawi Group, Water Infrastructure Division.

Role Purpose

Manage, organize, and maintain all project-related documents for the Water Infrastructure Division. Ensure that all drawings, correspondence, reports, and technical documents are properly controlled, distributed, and archived in compliance with company and project requirements.

Key Responsibilities

Document Control System

• Establish and maintain an effective document control system for all project documentation.
• Ensure that document versions are properly tracked and controlled to prevent the use of outdated revisions.
• Maintain registers for incoming and outgoing documents, transmittals, submittals, and correspondence.

Document Distribution and Access

• Receive, log, and distribute project documents, drawings, and correspondence to relevant teams.
• Support QA/QC and site teams with access to approved drawings and technical documents.

Stakeholder Coordination

• Coordinate with project engineers, consultants, and subcontractors to ensure timely document submission and approvals.

Reporting and Documentation

• Prepare and issue transmittals, submittal logs, and document status reports.
• Assist in preparing handover documentation and project close-out files.

Records Management

• Ensure proper archiving of documents (both soft and hard copies) as per company policy.
• Handle confidential and sensitive information in a professional and secure manner.