وصف الوظيفة
Role Overview
Document Controller at Egis Group, based in Diriyah, Saudi Arabia.
Company Overview
Egis is an international player active in architecture, consulting, construction engineering and mobility services, operating in 70 countries with 23,500 employees. In the Middle East, Egis operates across 8 countries with 3,500 employees and has delivered over 700 complex development projects. The Group is ranked among the top ten firms in the Middle East by Engineering News Record (ENR) and is committed to sustainable development and providing comprehensive engineering, consulting, and project management services.
Role Purpose
You will serve as the backbone of document management operations, ensuring seamless information flow, maintaining meticulous records, and supporting project teams with efficient document control systems throughout the complete project lifecycle. Your analytical mindset and collaborative approach will be essential in managing all project-related documentation.
Key Responsibilities
Document Control Systems
- Establish, implement, and maintain comprehensive document control systems that meet project requirements and organizational standards
- Manage and optimize the electronic document management system, providing training and support to users as needed
- Assist in developing and refining document control procedures and best practices
Document Management & Processing
- Receive, log, index, and distribute incoming and outgoing project documents with precision and efficiency
- Ensure all documents are properly filed, organized, and easily retrievable for authorized team members
- Coordinate with project team members, engineers, and contractors to collect, review, and process technical documents in a timely manner
- Maintain strict version control and accurately track all document revisions and updates
- Perform quality assurance checks on all documents to ensure compliance with project specifications and organizational standards
Stakeholder Communication & Support
- Prepare and distribute regular document status reports to project stakeholders and management
- Collaborate with project managers and supervisors to facilitate document access and distribution for design reviews and construction supervision
Project Closeout & Compliance
- Support project closeout activities by organizing and archiving final documentation
- Maintain confidentiality and ensure sensitive information is handled appropriately according to regulatory requirements
Qualifications & Experience
- Bachelor's Degree in Business Administration, Information Management, or related field
- Experience with database management and data entry
- Familiarity with filing and archiving systems
- Knowledge of relevant industry regulations and standards
Skills & Competencies
- Proficiency in EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong knowledge of document control processes, best practices, and industry standards
- Excellent organizational and time management skills with a keen attention to detail
- Ability to work efficiently in a fast-paced environment and manage multiple priorities
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team