Document Controller

Role Overview

Document Controller at Samsung E&A. This role supervises document control staff and provides external stakeholders with proper response in document control work for a specialized EPC company delivering comprehensive solutions across the plant industry.

Company Overview

Samsung E&A is a specialized EPC company with 50 years of pioneering history in the Korean plant industry. The company provides comprehensive solutions across Oil and Gas processing, Refinery, Petrochemical, Energy Transition, Environmental, Industrial and BIO areas. Services span feasibility studies, engineering, procurement, construction, commissioning and O&M. The company has successfully performed numerous projects worldwide and is a globally competitive engineering organization.

Role Purpose

To supervise document control staff, maintain project documents with accuracy and timeliness, serve as project system administrator for the document management system, and ensure all project information is properly collected, registered, distributed and tracked throughout the project lifecycle.

Key Responsibilities

Document Management & Administration

• Perform as project system administrator for the document management system (EDMS).
• Maintain tracking facility to enable documents to be updated easily.
• File documents in physical and digital records and ensure appropriate storage.
• Ensure the latest revisions of all documents are maintained.
• Monitor and update multiple databases and log sheets to keep track of all correspondence and electronic files.
• Number and identify physical and electronic documents.
• Conduct quality and compliance checks on documents.

Technical Documentation

• Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system.
• Ensure drawings produced for the projects are recorded and distributed to dedicated personnel.
• Prevent use of superseded documents.

Stakeholder Communication & Issuance

• Supervise document control staff and provide external stakeholders with proper response in document control work.
• Issue official documents to client and subcontractors.
• Prepare transmittal and letters for documents submission to client.
• Prepare transmittals for general drawings and documents for transmission to client or internal purposes.
• Take action to respond to requirements from client, PMT or subcontractors on document control issues.

Reporting

• Make reports addressing document control issues.
• Prepare progress report every week and at end of month to ensure all discipline activities that require inspection have been inspected and approved.
• Report on the documents status.

Information Security

• Maintain confidentiality around sensitive information and terms of agreement.

Qualifications & Experience

• Experience in document control at site.
• Experience in administration and document control.
• Experience working with many file types.
• Experience in document or records management.

Skills & Competencies

• Competent with document control.
• Strong skills in MS Office including Outlook, Excel and Word.
• Knowledge of Electronic Document Management Systems (EDMS).
• Administration knowledge.
• Expertise in construction document control.
• Adobe Acrobat.
• FMCS.
• CM Tool.
• VPIS.
• SPF (Smart Plant).
• Sub-contract knowledge.
• Method Statement knowledge.

Additional Information

• Accommodation provided.
• Transportation provided.
• Flight tickets provided.
• Medical insurance provided.
• Samsung E&A follows fair and merit-based recruitment practices and does not charge any fees during the recruitment process.