Document Control Manager

Role Overview

HanmiGlobal Saudi is seeking a Document Control Manager to manage and oversee document control functions for projects. The role is based in Saudi Arabia.

Role Purpose

The Document Control Manager will develop and maintain an efficient document management system ensuring all project documentation is accurately controlled, distributed, stored, and archived in compliance with company and client standards. This role involves close collaboration with project teams to facilitate effective communication and documentation flow.

Key Responsibilities

Document Control Systems & Procedures

• Establish and maintain document control procedures and systems tailored to project requirements.
• Manage receipt, classification, distribution, and filing of all relevant project documents.
• Maintain document registers and control logs to track status and revisions.

Compliance & Quality Assurance

• Ensure compliance with quality standards, contractual obligations, and regulatory requirements.
• Support audits and inspections by providing necessary documentation promptly.

Stakeholder Coordination

• Coordinate with internal teams, clients, subcontractors, and suppliers to ensure accurate and timely documentation.

Team Leadership

• Supervise and train document control staff in maintaining documentation standards.

Qualifications & Experience

• Bachelor's degree in Business Administration, Engineering, or related discipline.
• At least 10 years' experience in document control management.
• Preferably experience within construction, engineering, or infrastructure sectors.
• Experience supervising document control personnel.
• Experience on high-rise projects.
• Familiarity with project management office (PMO) and consultancy company environments is an advantage.

Skills & Competencies

• Proficient with document management software such as Aconex, SharePoint, or equivalents.
• Strong organizational skills with attention to detail.
• Effective communication and interpersonal skills for coordinating with diverse project teams and stakeholders.