وصف الوظيفة
Role Overview
Document Control Manager at JASARA PMC, a leading Joint Venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, supporting the realization of Saudi Vision 2030 across the Kingdom of Saudi Arabia. The role oversees document control systems and processes for the Programme, interfacing with different stakeholders to ensure consistent approach on document management activities.
Company Overview
JASARA PMC is a leading Joint Venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, established to deliver world-class program management services across the Kingdom of Saudi Arabia. The organization plays a key role in supporting the realization of Saudi Vision 2030, particularly in delivering giga-projects and large-scale infrastructure developments.
Role Purpose
To establish, implement, and maintain coordinated document control systems and procedures across the Programme while managing a team of Senior Document Controllers and ensuring consistent compliance from all stakeholders, including Consultants and Contractors.
Key Responsibilities
Team Management
- Manage a team of Senior Document Controllers.
- Closely supervise difficult and sensitive phases of the programme and liaise with direct reports to resolve issues.
- Approve weekly timesheets of designated team.
Procedures & Framework
- Set up document control procedures, processes, and templates.
- Establish procedural framework for identifying, collecting, distributing, and filing controlled documents for the Programme.
- Develop checklist for document submissions.
- Review the Document Plans and Procedures prepared by the Consultant and Contractors.
System Administration
- Run and administer the Document Control System.
- Set up the Document Distribution Matrix in EDMS.
- Set up workflow templates in EDMS required for document reviews and distribution to appropriate individuals.
- Create user accounts in EDMS.
- Monitor EDMS license usage.
- Assist users in capturing and locating electronic information.
Compliance & Quality
- Proactively conduct spot audits and over-the-shoulder-reviews of Project Teams to facilitate their understanding of and enhance their compliance to Document Control procedures.
- Implement and maintain coordinated and consistent document filing system for the program.
General
- Perform assignments and duties assigned by management as deemed necessary from time to time.
Qualifications & Experience
- Bachelor of Science degree in Project Management or relevant field.
- 10 years plus experience in related role.
Skills & Competencies
- Expert in Document Control Procedures.
- Proficient in Document Quality Control.
- Competent in Document Control Audits.
- Proficient in Document Numbering Systems.
- Proficient in Revision Control and Document Changes.
- Proficient in Document Control System (EDMS) Administration.
- Proficient with Microsoft Office Suite or related software.
- Proficient with Microsoft Office Excel functions and formulas.
- Strong supervisory and leadership skills.
- Strong decision-making abilities.
- Strong analytical and problem-solving skills.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to manage multiple Consultants and Contractors.