Document Control Manager

Role Overview

Document Control Manager at HanmiGlobal Saudi. The role manages and oversees document control functions for projects, ensuring all project documentation is accurately controlled, distributed, stored, and archived in compliance with company and client standards.

Role Purpose

Develop and maintain an efficient document management system while facilitating effective communication and documentation flow through close collaboration with project teams.

Key Responsibilities

Documentation Systems & Procedures

• Establish and maintain document control procedures and systems tailored to project requirements.
• Manage receipt, classification, distribution, and filing of all relevant project documents.
• Maintain document registers and control logs to track status and revisions.

Stakeholder Coordination

• Coordinate with internal teams, clients, subcontractors, and suppliers to ensure accurate and timely documentation.

Compliance & Quality

• Ensure compliance with quality standards, contractual obligations, and regulatory requirements.
• Support audits and inspections by providing necessary documentation promptly.

Team Leadership

• Supervise and train document control staff in maintaining documentation standards.

Qualifications & Experience

• Bachelor's degree in Business Administration, Engineering, or related discipline.
• At least 10 years' experience in document control management, preferably within construction, engineering, or infrastructure sectors.
• Experience supervising document control personnel.
• Familiarity with project management office (PMO) and consultancy company environments is an advantage.

Skills & Competencies

• Proficient with document management software such as Aconex, SharePoint, or equivalents.
• Strong organizational skills with attention to detail.
• Effective communication and interpersonal skills for coordinating with diverse project teams and stakeholders.