Document Control Manager

Role Overview

Wood PLC is recruiting an experienced Document Control Manager for the Engineering team within its Oil, Gas & New Energies business, based in Abu Dhabi, United Arab Emirates. The position is full-time at the Engineering Center Office in Abu Dhabi.

Company Overview

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara—a global partnership uniting leading multidisciplinary engineering, design, and project management companies.

The Oil, Gas & New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. Wood is the market-leading provider of integrated and innovative solutions in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets.

Role Purpose

Own the end-to-end document-control function—including engineering and vendor records—for an Abu Dhabi EPC megaproject exceeding USD 1 billion. Lead and mentor a team of document controllers; specify Fusion Live requirements for the system administrator and administer client-side Aconex. Ensure every document is registered, quality-checked, distributed, reviewed, approved and archived in full compliance with project, client and regulatory standards, while upskilling internal staff, vendors and third parties through training.

Key Responsibilities

Team Leadership

• Manage, coach, and develop 7-12 document controllers.
• Set daily workloads and conduct performance reviews.

Training & Capability Building

• Design and deliver hands-on training for project personnel on Fusion Live search, upload, workflow use, and metadata standards.
• Provide vendor-facing Aconex training covering SDR submission rules, transmittals, and comment resolution.
• Publish quick-reference guides and video walk-throughs.
• Track training attendance and effectiveness.

Vendor Document Management

• Own engineering document workflows: maintain distribution matrices, track IDC cycles, and secure timely approvals.
• Oversee vendor document management: coordinate with Procurement, enforce SDR compliance, and shepherd supplier data through client review.

EDMS Governance

• Capture metadata, workflow, and distribution requirements and pass them to the Fusion Live administrator for build-out.
• Coordinate user-acceptance testing.
• Verify Fusion Live (internal) and Aconex (client) configurations meet project needs.

Reporting & KPIs

• Produce weekly dashboards covering submissions, overdue actions, client comments, and dossier progress.
• Deliver ad-hoc exception reports.

Records and Close Out

• Define and execute the archiving plan for hard-copy and electronic records.
• Compile "as-built" and MRB dossiers for hand-over.

Procedure and Compliance

• Own Document Control Procedures and Work Instructions.
• Align procedures with Wood standards, ADNOC guidelines, ISO 9001, and project-specific requirements.

Qualifications & Experience

• Secondary Education minimum; technical Diploma or equivalent desirable.
• Minimum 8+ years in document control, including 3+ years leading a team.
• Full life-cycle involvement on at least one >USD 1 billion EPC project.
• Fusion Live (internal) and client-side Aconex (preferred).
• Proven record of developing and delivering user and vendor training.

Skills & Competencies

• Advanced MS Office and Adobe Acrobat.
• Proficiency in at least one additional EDMS.
• Confident presenter and trainer with excellent English communication.
• Meticulous, organized, and decisive under pressure.
• Able to motivate multicultural teams.

Additional Information

Benefits

• Meaningful and interesting projects delivered to high-profile clients across the Energy Sector.
• Competitive remuneration package with regular reviews to ensure market-level rewards.
• Medical Insurance covering inpatient and outpatient medical care.
• Group Life and Personal Accident Insurance.
• End of Service Gratuity in line with UAE Labor Law.
• Employee Share Plan allowing purchase of Wood shares with company match.
• Long Service Award celebrating commitment and loyalty at 5-year service milestones.
• Commitment to continued professional development with tailored development plans.
• Global connections with experts around the world at the leading edge of the industry.
• Energy Transition Academy offering a community of experts sharing knowledge and exposure to existing and emerging energy systems.

Other

• Commitment to Diversity and Inclusion across the business.
• Wood is an equal opportunity employer that recognises the value of a diverse workforce and welcomes all talented individuals.