Document Control Administrator - Saudi Arabia

Role Overview

Document Control Administrator position with AcuTech Group, Inc. in Saudi Arabia. The role maintains project and organizational documentation in accordance with company policies and regulatory requirements, ensuring document integrity and supporting efficient project workflows across multidisciplinary teams.

Company Overview

AcuTech Group, Inc. is a premier provider of process safety, risk management, chemical security, industrial fire protection engineering, and emergency management services. The company has deep expertise in Process Safety Management (PSM), Training, Implementation, Auditing, Process Hazard Analyses (PHAs), Hazard and Operability Studies (HAZOPs), Quantitative Risk Assessment (QRA), and Facility Siting, among other engineering and consulting services. AcuTech specializes in the oil and gas, chemical, LNG, petrochemical, renewables, hydrogen, and other industries handling hazardous materials. The company delivers services to leading privately held and publicly traded companies, as well as government agencies and state-sponsored entities globally.

Role Purpose

This role is pivotal in ensuring document integrity, supporting efficient project workflows, and facilitating communication across multidisciplinary teams through systematic management of all project and organizational documentation.

Key Responsibilities

Document Management & Control

• Manage receipt, registration, tracking, and distribution of internal and project-related documentation.
• Ensure all documents are accurately logged and systematically filed both digitally and physically.
• Enforce compliance with company standards for formatting, version control, and retention.
• Coordinate document revisions, approvals, and change control processes.
• Monitor document workflows and keep engineers and stakeholders informed of document statuses.

Stakeholder Coordination

• Liaise with internal teams, clients, and vendors to meet documentation needs.
• Provide training or support to staff on document control tools and protocols as needed.
• Coordinate with colleagues to meet project and submission deadlines.

Compliance & Reporting

• Prepare reports or audits related to compliance and documentation status.
• Oversee proper archiving and disposal of outdated or superseded documents in accordance with retention policies.
• Ensure secure handling of sensitive and confidential information throughout all document control activities.

Administrative Support & Improvement

• Provide general administrative support and ensure adherence to documentation standards and practices.
• Support continuous improvement in document control processes and systems.
• Uphold confidentiality, professional conduct, and personal integrity in all communications.

Health, Safety & Environmental

• Comply with workplace safety instructions and personal protective equipment requirements.
• Participate in risk assessments and mandatory reporting of incidents or near misses.
• Follow safety policies and contribute to creating a safe and healthy work environment.

Qualifications & Experience

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum 2 years of experience in document control, records management, or administrative support.
• Knowledge of document transmittal procedures, numbering systems, and naming conventions.
• Understanding of quality standards (e.g., ISO 9001) is an advantage.
• Experience working on large-scale industrial, infrastructure, or construction projects (Oil & Gas, Power, Transport) is preferred.
• Experience supporting engineering teams and managing controlled submissions of project deliverables is preferred.

Skills & Competencies

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Experience using document control tools such as Aconex, SharePoint, Procore, or similar.
• Familiarity with cloud-based collaboration tools such as Microsoft Teams and OneDrive is preferred.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines under pressure.
• Fluent in English (spoken and written); Arabic language skills are a plus.

Additional Information

• Currently residing in the Kingdom of Saudi Arabia.
• Flexibility to support teams across different locations or time zones.
• Ability to sit, walk, or stand for extended periods in an office environment.
• Involves filing and handling physical records occasionally.
• May involve secure handling of confidential or proprietary information.
• Competitive salary package with benefits in accordance with KSA labor law.
• Includes housing, transportation, telecommunications, medical insurance, and gratuity allowance.
• Professional Development support for relevant training or certifications that enhance role performance or career progression within AcuTech.
• AcuTech is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics, or any other basis forbidden under federal, state, or local laws.