وصف الوظيفة
Role Overview
Document Control at Nova Construction in an office-based setting. This role handles daily office documentation, ensuring accurate filing, archiving, and support to multiple internal departments. This is distinct from project-level document control and supports corporate administrative functions.
Role Purpose
Maintain and manage office-level documentation systems, registers, and archives to ensure accurate filing, compliance with corporate standards, and seamless support to internal departments across tender, contract, and engineering deliverables.
Key Responsibilities
Documentation Management
- Maintain and update office-level registers including correspondence, approvals, drawings, and tenders.
- Manage EDMS uploads, numbering, and distribution for office documentation.
- Ensure documents comply with office filing systems, templates, and ISO standards.
Tender & Contract Support
- Support tender submissions, contract documentation, and engineering deliverables.
- Provide contract documentation coordination and support.
Stakeholder & Coordination Support
- Coordinate with project document controllers when needed.
- Support multiple internal departments with documentation needs.
Confidential Documentation
- Handle confidential HR and management documentation securely.
Qualifications & Experience
- 5 to 10 years of experience in relevant industry.
- Office documentation experience (not site-based).
- Experience in engineering or construction office environments.
- Tendering and contract support experience.
- Diploma or equivalent in Business or Administration.
Skills & Competencies
- Strong organizational and archiving skills.
- EDMS familiarity and proficiency.
- Strong MS Office skills.
- Strong Excel and PDF software expertise.
- Version control knowledge.
- File archiving and retrieval systems expertise.
- Aconex, SharePoint, or EDMS platform experience.
Additional Information
Nova International General Contracting is an equal opportunity employer committed to fostering a diverse and inclusive workplace where all employees are treated fairly and with respect. Employment decisions are made based on qualifications, experience, and business requirements, without unlawful discrimination, and in accordance with applicable UAE labor and employment laws. All hiring and employment is subject to compliance with UAE regulatory requirements, including those relating to work permits and residency visas, where applicable.