Director Board of Trustees Secretariat

Role Overview

Director Board of Trustees Secretariat at Esports Foundation, based in Riyadh, Saudi Arabia. This is a full-time position reporting to the Chief of Staff with three direct reports.

Role Purpose

As Director Board of Trustees Secretariat, you will be responsible for the overall effectiveness, integrity, and smooth operation of the Board of Trustees and its committees. The role oversees all governance secretariat activities, ensures adherence to legal and governance frameworks, and enables the Secretary General, Board members, and committees to operate efficiently, compliantly, and with high-quality decision-making support. This role combines governance leadership, operational excellence, and people management, ensuring that board and committee processes are structured, timely, confidential, and fit for a complex, fast-moving organization.

Key Responsibilities

Governance Framework & Strategy

• Own and continuously improve the Board and Committee governance framework in line with applicable laws, regulations, and best practices.
• Develop and maintain the annual Board and Committee calendar, including meeting cadence, key milestones, and expected outputs aligned with committee charters.
• Commission, review, and present governance, legal, and regulatory analyses or studies related to matters escalated to the Board or committees.
• Establish and enforce standards for confidentiality, document control, and information security across all Board-related materials.

Board & Committee Operations

• Oversee the end-to-end operation of Board and Committee meetings, including agenda planning, documentation, approvals, and logistics.
• Ensure accurate, timely, and high-quality preparation of meeting minutes, resolutions, and action trackers.
• Oversee the maintenance of accurate records of Board and Committee members, roles, mandates, and terms.
• Ensure effective follow-up on Board and Committee decisions, resolutions, and delegated actions.
• Ensure all delegations, directives, and decisions from the Secretary General and committees are properly documented, communicated, and tracked.

Board Materials & Documentation

• Own the end-to-end development of Board materials — including co-creation and drafting of content with stakeholders — and has authority to return submissions that do not meet decision-readiness standards.
• Oversee the secure receipt, logging, archiving, and dispatch of confidential correspondence to and from the Board, committees, and CEO.
• Ensure full readiness of systems, tools, and devices used for Board and Committee meetings (for example, board portals, secure document platforms, meeting technology).
• Continuously improve secretariat tools, templates, and workflows to increase efficiency and reduce risk.

Stakeholder Management & Communications

• Act as the primary governance liaison for the Secretary General, Board members, Committee Chairs, CEO, and senior leadership.
• Coordinate closely with the Secretary General to schedule meetings, manage priorities, and ensure readiness for all Board and Committee engagements.
• Ensure clear, professional, and timely communication between the Board, committees, and executive management.
• Act as an escalation point for complex, sensitive, or high-risk governance matters.

Team Leadership

• Lead, coach, and develop a team of three Secretariat and Governance Officers.
• Set clear objectives, performance standards, and development plans for the team.
• Ensure consistent quality, accountability, and resilience across all secretariat activities.

Qualifications & Experience

• Bachelor's degree in Law or a related field.
• 10 or more years of experience in board secretariat, corporate governance, legal operations, or executive office roles within Saudi Arabia.
• Proven experience supporting Boards of Directors or Boards of Trustees and multiple committees.
• Demonstrated leadership experience managing and developing teams.
• Strong exposure to governance frameworks, delegation of authority models, and board best practices.
• Background in legal functions.

Skills & Competencies

• Exceptional attention to detail and judgment in handling confidential information.
• Strong stakeholder management skills, including interaction with senior executives and board members.
• Excellent written and verbal communication skills.
• High level of organization, prioritization, and follow-through.
• Ability to operate calmly and effectively in high-pressure, time-sensitive environments.
• Fluent in English and Arabic.

Additional Information

• Relocation support
• Transportation allowance
• Housing allowance
• Competitive compensation
• VIP medical insurance
• Opportunity to work on an exciting new project with a group of passionate professionals with freedom to excel and make a real impact