Dental Purchasing Officer

Role Overview

Dental Purchasing Officer at American Hospital Dubai. The role supports the procurement of dental materials, consumables, instruments, and equipment to ensure uninterrupted clinical operations.

Role Purpose

Execute purchasing transactions, monitor stock levels, coordinate with suppliers, and maintain accurate procurement documentation in compliance with healthcare standards and organisational policies.

Key Responsibilities

Procurement Execution

• Process purchase requisitions for dental supplies, materials, and equipment in accordance with approved procurement procedures.
• Obtain quotations, perform basic price comparisons, and ensure cost-effective purchasing aligned with approved vendor lists.
• Follow up with suppliers on purchase orders to ensure timely and accurate delivery of items, addressing discrepancies when required.

Supplier Coordination

• Maintain ongoing communication with approved dental suppliers to clarify product specifications, delivery dates, and order status.
• Support price discussions and contract renewals by preparing relevant data for the Procurement Supervisor or Manager.
• Monitor vendor performance including quality, delivery accuracy, and responsiveness, and escalate concerns appropriately.

Inventory Monitoring

• Track and update stock levels for dental consumables and materials, identifying low stock and urgent replenishment needs.
• Coordinate with dental clinics and departments to validate consumption trends and adjust purchasing volumes when necessary.
• Assist in minimising waste, expiry, and overstocking by ensuring timely and appropriate ordering.

Documentation and Compliance

• Prepare and organise purchase orders, quotations, supplier records, and delivery documentation in line with procurement policies.
• Ensure all purchased items comply with healthcare quality, safety, and regulatory requirements.
• Support audits by ensuring procurement files are complete, accurate, and properly archived.

Budget and Reporting Support

• Assist in monitoring purchasing expenses related to dental operations and ensure alignment with approved budgets.
• Generate periodic procurement reports including cost summaries, vendor comparisons, and consumption updates as requested.
• Flag unusual price increases, abnormal consumption patterns, or supply risks for supervisory review.

Qualifications & Experience

• Bachelor's Degree in Supply Chain, Business Administration, Healthcare Administration, or related field.
• Minimum of three years of experience in purchasing, supply chain, or procurement in healthcare or dental.
• Knowledge of dental consumables, instruments, materials, and equipment categories.
• Knowledge of procurement workflows, terminology, and best practices.
• Knowledge of basic healthcare regulatory and quality standards related to purchased items.

Skills & Competencies

• Coordinate with suppliers and prepare price comparisons.
• Track inventory, process purchase orders, and maintain procurement documentation.
• Proficiency in ERP procurement modules such as Oracle, SAP, or similar systems.
• Proficiency in Microsoft Excel for data entry and tracking sheets.
• Handle multiple purchasing requests with accuracy and timeliness.
• Communicate effectively with clinical teams, suppliers, and procurement supervisors.
• Follow standard procurement procedures and maintain complete documentation.