Crew Scheduling Specialist

Role Overview

Crew Scheduling Specialist at McDermott. This role applies conceptual knowledge of crew scheduling with moderate guidance from colleagues and leadership to solve straightforward crew scheduling problems.

Role Purpose

Manage offshore crew recruitment, logistics, travel coordination, and personnel administration for McDermott's oil and gas offshore construction operations. Analyze possible solutions using standard procedures, technical experience, and precedent while building knowledge of company processes and customers.

Key Responsibilities

Crew Recruitment & Onboarding

• Coordinate offshore crew recruitment process including interviews, reference checking, medicals, PPE, payroll, and onboarding documentation.
• Apply McDermott HR policies and procedures to recruitment activities.
• Assist in coordinating attendees at project inductions.

Personnel Logistics & Movement

• Develop, maintain, and manage offshore personnel logistics roster.
• Liaise with Offshore Administrators and Crewing and Logistics team to ensure all crew movements are accurately recorded.
• Plan and implement travel logistics of crew mobilizing to and from site.
• Book helicopter, travel, accommodation, transfer, and associated travel logistics for offshore personnel.
• Coordinate International vessel crew logistics.
• Coordinate cyclone evacuation logistics.
• Report and collate data relating to personnel movements of contractors and subcontractors.

Travel & Accommodation Coordination

• Book helicopter, travel, accommodation, and transfer services for offshore personnel.
• Coordinate personnel tax briefing and tax assistance for offshore personnel.
• Prepare timesheets for offshore personnel temporarily assigned to onshore jobs in remote areas.

Database & Record Management

• Develop, maintain, and manage the MAPS personnel logistics database.
• Update and maintain offshore HR files, Visa database, and Tax spreadsheets; keep registers current including employee lists.
• Apply for visas for International offshore personnel.

Subcontractor Coordination

• Coordinate with subcontractors to arrange approval of sub-contract personnel.
• Coordinate required project training, rosters, travel, and logistics for sub-contract personnel.

Training & Compliance

• Liaise with Training and HSES Departments to ensure logistics are coordinated for necessary project training and competency before personnel mobilization offshore.
• Coordinate personnel training and familiarization logistics plans for pre-project training.
• Interpret offshore craft certification.

COVID & Health Management

• Manage COVID planning and crew coordination to ensure compliance.
• Coordinate issuance of PPE.

General Administration

• Interpret and apply Company HR policies, procedures, and initiatives.
• Support general administration tasks.

Qualifications & Experience

• Diploma or equivalent experience.
• Minimum 3 years of HR, Crewing, and Logistics experience.
• Oil and Gas offshore construction experience essential.
• Exposure to online crew management systems.

Skills & Competencies

• Excellent personal communication skills.
• Ability to interpret offshore craft certification.
• Technical experience and judgment in analyzing possible solutions.