Corporate Documentation Manager UAE National Only.CRM-Corporate Credit -Documentation.Risk Management

Role Overview

Corporate Documentation Manager at Mashreq, located in the UAE. This position is open to UAE Nationals only.

Role Purpose

Safeguard the Bank's interests by ensuring adequate, legally binding credit facility and security documents are in place in line with applicable policies, procedures, and standard legal requirements and guidelines. Oversee all documentation function activities to ensure they are accomplished accurately, timely, and in full compliance with country law and regulatory standards.

Key Responsibilities

Documentation Review & Compliance

• Perform as a checker for all documentation unit activities.
• Review all documents for completeness and enforceability in accordance with the laws of the country.
• Ensure that all terms and conditions stipulated in the Credit approval have been duly complied with and incorporated in the relevant Facility Agreements.
• Ensure that all physical facility and security documents where facilities are disbursed are held in safe custody.
• Sign off physically as authorized signatory on facility agreements whilst ensuring that all terms and conditions and commitment are properly reflected in the document.
• Ensure that annual physical documentation review is done in time.
• Whenever accounts are downgraded, ensure existing documentation is reviewed by the legal department immediately.
• Ensure proper and timely implementation of recommendations of Credit Review and Audit Department.
• Address deficiencies brought out in the audit process to remedy matters and follow up till regularization.
• Represent the Manager – Corporate Documentation in his or her absence on matters pertaining to the documentation process and function.

Security & Risk Management

• Ensure that all securities and insurance policies have been obtained prior to releasing limits.
• If securities or insurance policies are not obtained, obtain specific waiver or deferral as mentioned in the Policy & Procedure manuals and monitor for resolution effectively.
• Monitor and ensure perfection of pledge, lien and mortgage of customer assets.
• Ensure periodic valuation of customer assets.
• Identify all risks and controls pertaining to the documentation function in the RCSA and keep up to date.
• Ensure that RCSA is up to date and testing is duly completed as per guidelines.
• Ensure to maintain audit rating as "Satisfactory".

Documentation Processing & Control

• Ensure that all documents are physically checked and reviewed.
• Ensure the Documentation Checklist has been signed off and verified prior to release of the limit.
• Ensure effective and accurate control is in place on safe keeping of documents.
• Ensure that all exceptions related to documentation have been captured in internal MIS and monitor until resolution.

Process Improvement & Digitization

• Review the current process and initiate improvements via automation as required.
• Support the Bank's process reengineering and digitization initiatives.
• Plan, develop and execute related improvements in assigned areas.
• Coordinate and allocate resources with regards to special projects as warranted.

Reporting & Management Information

• Ensure all management information and reports that are required on a periodic and need basis are produced in a timely manner.
• Ensure that MBO and KPI of staff members are done in time in order to achieve corporate objectives.

Stakeholder Support & Legal Liaison

• Provide necessary advice and support to stakeholders on documentation issues.
• Liaise with Legal Department on legal issues when required.
• Provide guidance and training to team members as and when required.

Compliance & Standards

• Ensure the unit's standard operating procedures are aligned with the Bank's and regulatory policy guidelines.
• Ensure strict adherence to the Bank's and regulatory policy guidelines.

Language & Translation

• Validate translated customized facility conditions to Arabic language.
• Accurately translate customized facility conditions to Arabic language.

Team Management

• Manage the resources available for accomplishment of various tasks in the department effectively and efficiently.
• Ensure that job rotation and back-up plan is in place, which is essential to enhance staff morale and motivation.

Qualifications & Experience

• UAE National (mandatory requirement).

Additional Information

• Full details are available on the employer's original posting.