Contracts Management Department Manager

Role Overview

Contracts Management Department Manager at HILL International. The role oversees the contracts management function across all awarded projects, ensuring compliance, operational efficiency, and effective administration of contracts throughout their lifecycle.

Role Purpose

To establish and implement robust contracts management processes, ensure functional compliance across all contract areas, maintain oversight of contract administrators, and support the organization in contracts formation and management services.

Key Responsibilities

Department Operations

• Develop and obtain ratification of department operating structure, processes and procedures aligned with PMM frameworks.
• Assess the capability of the Client's existing contracts staff and recommend appropriate roles and responsibilities.
• Prepare the Contracts Management Section knowledge transfer program, including comprehensive on-the-job learning.
• Maintain functional responsibility for contract administrators assigned to Clusters and Business units.

Functional Compliance

• Ensure functional compliance for awarded contracts in the areas of performance, guarantees, invoicing and payment, change management, claims, preliminary and final handover, defects and warranty, and close-out.
• Monitor adherence of contracts to government and client contractual and procurement regulations.
• Ensure proper implementation of projects close-out processes and procedures according to PMM.

Contract Administration & Review

• Review change requests and claims and recommend for approval.
• Review project suspension and withdrawal requests and recommend for approval.
• Support NWC in reviewing the commercial part of bid packages.
• Maintain NWC's consolidated list of approved contractors, consultants and suppliers.

Cross-Functional Support

• Support other departments with contracts formation and management services, including templates for consultants services contracts and General Engineering Services contracts.

Compliance & Safety

• Inform themselves of the relevant Quality, Environmental, Safety and Occupational Health Policies, Manuals and Procedures within HILL International and ensure continued compliance with these requirements while employed.

General

• Perform other duties as assigned by the line manager or supervisor.

Qualifications & Experience

• Bachelor degree in engineering from an accredited university.
• Minimum 20 years' experience in contracts management, including overall responsibility for contract management on large-scale projects.
• Experience with Kingdom of Saudi Arabia procurement law.
• Direct experience in managing workload distribution, execution of work and personnel management.
• Formation and administration of sub-contracts: pre-qualification, compilation of bid requests, receipt of bids, bid evaluation, award, monitoring contractor performance, back charges, resolution of claims and disputes.
• Thorough knowledge of prime contracts management administration as well as sub-contract formation and administration, execution office and field procedures and documents relating to multi-discipline construction projects.
• Demonstrated experience in pricing, contract law, contract drafting, administration and negotiation of change orders, effective correspondence, planning and scheduling.
• Preferable experience of working in KSA.

Skills & Competencies

• Technical and administrative knowledge of engineering and construction industry contracting practices, government and commercial procurement regulations and practices, policies, procedures and work practices.
• Excellent verbal and written communication skills in both Arabic and English.