Contracts Coordinator (Saudi National Only)

Role Overview

Contracts Specialist / Coordinator at Decima International, supporting large-scale data center, mission-critical, and infrastructure projects in KSA. This full-time onsite role reports to the Contracts Manager and is open to Saudi Nationals only.

Company Overview

Decima International is a professional services company providing project management and controls services to clients in the United States and the Middle East. The company's mission is to become the premier professional services provider across all industry sectors it engages in, built on three core principles: approaching each client engagement as a partnership, creating an environment that attracts talented professionals and allows them to flourish, and regulating growth to maintain excellence in service standards.

Role Purpose

To support contract administration activities on large-scale projects by maintaining accurate contract records and registers, tracking obligations, notices, variations, claims, key dates, and payment documentation while coordinating closely with project, commercial, procurement, design, construction, planning, commissioning, and document control teams.

Key Responsibilities

Contract Administration & Documentation

• Support contract administration activities for consultant, contractor, subcontractor, and vendor agreements.
• Maintain accurate records of contracts, amendments, purchase orders, warranties, bonds, insurance certificates, and related contractual documentation.
• Maintain trackers for notices, variations, claims, change orders, approvals, contractual obligations, and outstanding actions.
• Maintain records of instructions, RFIs, design changes, delays, and site events with potential contractual impact.
• Ensure sensitive contractual and commercial information is handled confidentially.

Correspondence & Documentation Review

• Review incoming correspondence and identify items requiring contractual or commercial follow-up.
• Assist in preparing contractual letters, notices, meeting minutes, and supporting documentation.
• Prepare meeting agendas, minutes, action trackers, and follow-up logs.

Tracking & Monitoring

• Track contract deliverables, milestones, key dates, notice periods, expiry dates, and contractual deadlines.
• Monitor RFI and technical submittal turnaround against contractual timeframes.
• Support long-lead equipment and delivery tracking, including OFCI and CFCI arrangements.

Variations, Claims & Change Orders

• Support variation order and change request administration.
• Collect and organize supporting documentation for claims, extensions of time, and commercial assessments.
• Support the management of outstanding claims and contractual matters through project close-out.

Obligations & Compliance

• Maintain contractual obligations registers throughout the project lifecycle and flag non-compliance to the Senior Contract Administrator or Contracts Manager.

Payment & Progress

• Support contractor payment application verification against payment schedules, bills of quantities, and approved progress in coordination with relevant project teams.

Coordination

• Coordinate with project management, cost control, procurement, design, construction, planning, commissioning, and document control functions.

Reporting

• Prepare regular contract status reports covering notices, variations, claims, approvals, contractual risks, and outstanding actions.

Project Close-out

• Support final account preparation, contract close-out, warranties, retention reconciliation, and handover documentation.
• Maintain warranty and defects registers during the applicable defects liability period.
• Perform other related contract administration duties as required.

Qualifications & Experience

Required

• Bachelor's degree in Construction Management, Engineering, Law, or a related discipline.
• 3–5 years of experience in contract administration, contracts coordination, or commercial support on construction or infrastructure projects.
• Working knowledge of FIDIC and/or EPC lump-sum contract forms.
• Experience maintaining contract registers, notices, obligations, milestones, and deadline trackers.
• Experience supporting variations, change orders, claims, and extension-of-time documentation.
• Understanding of contractor payment applications, bills of quantities, and progress measurement.
• Experience preparing contractual correspondence, notices, reports, and meeting records.

Preferred

• Experience on data center, mission-critical, industrial, or major infrastructure projects.
• Experience within a PMC, consultant, or Owner's Representative environment.
• Prior experience administering EPC lump-sum contracts.
• Strong working knowledge of a specific FIDIC contract edition.
• Experience supporting construction claims, variations, and extension-of-time assessments.
• Experience with final accounts, retention reconciliation, and contract close-out.
• Commercial or quantity surveying support experience.
• Exposure to long-lead equipment procurement and delivery tracking.
• Experience with OFCI / CFCI arrangements.
• Previous project experience in KSA.
• Experience supporting PIF-affiliated, government-linked, or hyperscale clients.
• Membership of, or progress toward, RICS, CIArb, CICES, or an equivalent professional body.
• Experience with electronic document management or project management information systems.

Skills & Competencies

• Good commercial and risk management awareness.
• Strong document and records management skills.
• Strong organizational skills with the ability to manage multiple contractual actions simultaneously.
• Strong communication and stakeholder coordination skills.
• Fluent written and spoken English, with the ability to draft clear and factual contractual correspondence.
• Advanced Microsoft Excel skills and proficiency in Word and PowerPoint.
• Proficiency with EDMS / PMIS platforms, contract tracking tools, document control systems, commercial and variation trackers, and procurement and delivery tracking systems.

Additional Information

• Position Type: Full-time onsite at project locations within KSA.
• Restricted to: Saudi Nationals only.
• Decima International is an Equal Opportunity Employer committed to the safety and well-being of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.