Contracts Administrator

Role Overview

Contracts Administrator at Air Products, based in Jubail, Saudi Arabia.

Company Overview

Air Products is a world-leading industrial gases company founded in 1940. The organization has a proud history of innovation and operational excellence, with an unwavering commitment to safety and environmental stewardship.

Role Purpose

The Contracts Administrator must provide expertise in commercial, legal and contractual awareness to ensure project delivery in accordance with Project, Business Unit and Company objectives. The role assures respect for and enhancement of company reputation for safety, excellence and moral integrity, remains vigilant to identify risk areas and opportunities in accordance with Contracts, Company Policy and Procedures, Regulatory Practices, Code of Conduct & Ethics and Legislation.

Key Responsibilities

Commercial Management

• Develop, negotiate, and manage all commercial agreements and contracts to mitigate risk and optimize opportunities.
• Utilize professional experience to verify, oversee, negotiate and/or approve commercial agreements with third parties.
• Provide ongoing commercial and contract support, ensuring commercial practices comply with standards.
• Support the pre and post-contract awards process.

Contract Administration

• Demonstrate competent understanding of contracts and the required administration thereof.
• Maintain contract logs and tracking sheets and comply with reporting protocols.
• Ensure contracts staffing requirements, both numbers and quality, are adequate to meet project requirements.
• Review contract specifications and work with Stakeholders (PM/PD) to identify risks or gaps.
• Fully understand and brief relevant parties on the interpretation of commercial obligations on both Contracts and Clients, and the commercial and contractual impact of any failure to achieve these obligations.

Risk & Opportunity Analysis

• Analyze and report on complex situations and potential opportunities and risks of Variations to cost and schedule.
• Identify potential areas of concern and resolve them before they become issues through active membership in the cross-functional project team.
• Protect business interests by ensuring contractual disputes are resolved quickly and diligently.
• Selectively engage legal team when legal support is necessary.

Compliance & Governance

• Comply with Lines and Limits of Authority.
• Ensure Procedures are followed and suggest changes if there is scope for improvement.
• Follow and comply with Company and Project procedures and techniques, suggesting updates or integrations deemed beneficial.
• Ensure good practice and strict controls are implemented in relation to change orders, variations, claims, and other contractual matters, including assessment of fee claims and advising on dispute resolution.
• Support claim and change management process.

Stakeholder Management

• Maintain good relations and facilitate exchange of information between company and contractors and internally to assure alignment of strategic objectives.
• Be an active member in the cross-functional project team, liaising with Engineering, Procurement, Operations and other Functions.

Qualifications & Experience

• Minimum 5 years working experience.
• Qualification in Quantity Surveying, Economics, Business, Engineering, Accounting, or related disciplines.
• Industry Sector Experience in Oil & Gas, Energy, or Industrial Gases.
• Competent knowledge and understanding of contract law and commercial and contracts management.
• Knowledge of the Saudi market vendors and suppliers.

Skills & Competencies

• Analytical skills associated with developing and utilizing performance measures and cost savings.
• Good skills at organizing, analyzing and coordinating.
• Ability to work in a multi-cultural environment.
• Strong sense of responsibility with a professional attitude and reputation.
• Skill in using Internet and Microsoft Office (Excel, Word, PowerPoint).

Additional Information

• Work Location: Jubail, Saudi Arabia.