Bid & Marketing Coordinator

Role Overview

Bid & Marketing Coordinator at Al Tayer Group. This role assists the Bid & Marketing Manager with the design, coordination, and delivery of tender bid documentation, presentations, and marketing materials.

Role Purpose

Support the preparation and delivery of high-quality tender submissions and marketing collateral. Coordinate all aspects of bid documentation from client enquiry through to presentation to management, while maintaining brand consistency and supporting key marketing initiatives.

Key Responsibilities

Bid Coordination

• Assist in the preparation of an average of 20+ tender submissions per month.
• Prepare mid-bid and client interview presentations.
• Lead tender submission and presentation preparation where necessary.
• Conduct client research to understand client needs and values prior to bid compilation.
• Ensure all bids comply with the highest standards and remain unique.
• Design background spreadsheets and prepare them for data insertion.
• Communicate bid requirements and deadlines to all members of the bid process.
• Coordinate with the presentation team to establish the look and feel of presentations.
• Collect, manipulate, and insert required information into bids and presentations to highlight Al Tayer Group's benefits.
• Ensure timely delivery of bids in a professional manner.
• Upload tender bid information and presentations to the presentation laptop for senior management use.

Marketing Support

• Maintain current company profiles and brochures for each business sector and develop enhancements as required.
• Assist with the production of internal communications for distribution across the business.
• Advocate for the Al Tayer Group brand and ensure brand guidelines are adhered to internally.
• Assist with award submissions, including creating design proposals and collaborating on content.
• Maintain accurate archiving systems for all executed marketing calendar elements.
• Support key organizational events to ensure smooth and successful execution.

Training and Development

• Train bid team employees on InDesign to prepare for growth in tender and presentation volumes.

Qualifications & Experience

• Diploma in Business Management.
• 10 years' experience in the construction or fit-out industry.

Skills & Competencies

• General knowledge of project management and construction methodology.
• Ability to work independently without supervision.
• Ability to prioritize work and manage multiple submissions concurrently.
• Proficiency in InDesign, Microsoft Office, PowerPoint, Microsoft Project, PipeDrive, and Adobe software.
• Excellent communication skills; fluent English speaker and writer to a high standard.
• Willingness to acquire new skills and stay current with evolving presentation practices used by competitors.
• Good command of English; proficiency in other languages is an advantage.