Bid Coordinator

Role Overview

Bid Coordinator at Rider Levett Bucknall, based in the Riyadh Head Office.

Role Purpose

To coordinate and support the bid process by assisting with the preparation, review, and submission of high-quality proposals, prequalification documents, and presentations. The role maintains bid documentation, collaborates with internal stakeholders to gather technical and commercial information, ensures compliance with client requirements, and supports business development activities through the delivery of accurate, timely, compelling, and winning bid submissions across KSA.

Key Responsibilities

Bid Portal & Documentation Management

• Register and maintain accounts for online bid portals.
• Support management of the Bid Library, including CVs, templates, and case studies.
• Source and store imagery to create visually impactful bids and populate the bid library.

Bid Coordination & Lifecycle Support

• Monitor incoming bid information and communications, distribute to bid team and management, and track bid submissions.
• Download tender documents.
• Support end-to-end production and delivery of bids.
• Assist with preparation of bid kick-off documents and bid plans.
• Coordinate and complete Pre-qualification Questionnaire (PQQ) and Requests for Information (RFI) in a comprehensive and timely manner.
• Populate bid templates and manage updates.
• Support production of presentation materials and marketing material.

Compliance & Communication

• Disseminate and communicate client tender clarifications.
• Ensure all bids are managed effectively and submissions are completed on time.