Bid and Tender Coordinator

Role Overview

Bid and Tender Coordinator at Burjline Builders. This role supports the preparation and coordination of tender submissions, working closely with the Bid team and other departments to ensure proposals are well organized, compliant and submitted within deadlines.

Role Purpose

To coordinate and support the preparation of bid and tender submissions across technical, commercial, finance and operations functions, ensuring documentation is complete, accurate and compliant, while gradually developing ownership of smaller bids and tenders.

Key Responsibilities

Bid and Tender Coordination

• Support the preparation and coordination of bid and tender submissions.
• Review RFPs, RFQs and tender documents to understand submission requirements.
• Coordinate with technical, commercial, finance and operations teams to gather required information.
• Assist with the preparation and formatting of technical and commercial submissions.
• Ensure tender documentation is complete, accurate and compliant.

Documentation and Records Management

• Maintain bid trackers, templates, documentation and submission records.
• Monitor tender portals and support the identification of new opportunities.

Team Support and Development

• Support the Senior Bid Coordinator and Bid team on larger submissions.
• Gradually take ownership of smaller bids and tenders.
• Assist with post-tender clarifications and follow-ups.

Qualifications & Experience

• Bachelor's degree in Business, Engineering or a related discipline.
• Two to four years' experience in bids, tenders, proposals, contracts, commercial coordination or a similar role.
• Good understanding of tender documentation and coordination processes.
• Previous exposure to engineering, construction, infrastructure, technical services or facilities management is preferred.
• Experience supporting technical and commercial proposals is preferred.
• GCC/Qatar experience is advantageous.

Skills & Competencies

• Strong written and verbal English communication skills.
• Highly organized with strong attention to detail.
• Able to coordinate across multiple departments and work to tight deadlines.
• Proficient in Microsoft Office, particularly Word and Excel.
• Willingness to learn and develop within bids and tendering.