AVP & Lead, Documentation Support CBG & IB

Role Overview

AVP & Lead, Documentation Support CBG & IB at First Abu Dhabi Bank (FAB), based in Abu Dhabi.

Role Purpose

The role is responsible for checking and vetting documentation relating to credit facilities and ensuring accurate detailing before lodging into the Bank's system. The postholder ensures the enforceability and authenticity of security documents executed by customers.

Key Responsibilities

Documentation Review & Verification

• Review in-house Bank standard Facility Offer Letters and Term Loan Agreements.
• Review internal legal negotiated Facility Offer Letters and Term Loan Agreements.
• Review security and support documentation in accordance with credit approvals.
• Ensure all security and support documents lodged for in-house documentation have been properly executed.
• Verify signatures and confirm authenticity of signatories supported by resolution or Power of Attorney.
• Verify and confirm periodically at renewal of credit lines that all required security and support documents are lodged in the Bank's system.

Documentation Deficiency Management

• Review documentation deficiency reports for expired or deferred documents.
• Follow up on timely submission and renewal of deficient documentation.
• Ensure rectification of existing discrepancies and deficiencies in security documentation for facilities released under legacy records.
• Ensure approval from relevant authorities is held for deferral or waiver of incomplete documents.

Portfolio & Collateral Management

• Manage the team and monitor customers' portfolios of the assigned segment in terms of documentation, collaterals, and deficient or deferred documents.
• Maintain up-to-date collateral data in the Bank's system.
• Ensure all security documents are kept safe in vaults with a checklist maintained in the file.
• Authorize security documents and collaterals in the Bank's system.

Regulatory & Internal Reporting

• Ensure integration of accurate and timely internal reporting and regulatory reporting.

Collateral Release & Security Administration

• Review and verify approvals obtained for permanent release of collaterals and security documentation.
• Ensure there are no liabilities or outstanding facilities before collateral release and confirm facilities are cancelled.
• Support creation, release, and amendments of securities, mortgages, charges, and registrations with local government authorities and free zone authorities in various Emirates as per Bank's Power of Attorney holders.
• Advise Credit Control Unit for release of credit lines in the Bank's system.

Qualifications & Experience

• Bachelor's degree in Accounting or Finance.
• 8–10 years' experience in Corporate Banking.
• At least 8 years' experience in the Corporate CAD (Corporate Credit Administration) function.
• Good knowledge of the U.A.E. legal environment and Central Bank regulations.

Skills & Competencies

• Knowledge and use of banking software systems.
• Basic PC skills and common MS applications including Excel and Word.
• Good knowledge of the Bank's financial system.
• Very good knowledge of Banking Products and Corporate Credit Administration functions.
• Good knowledge of English language (both written and spoken).
• Team worker with ability to work under pressure.
• Fast learner with strong attention to detail.