Assistant Purchasing Manager

Role Overview

Assistant Purchasing Manager at Hilton. This position is based at a Hilton hotel property and focuses on developing and executing purchasing strategies to ensure supply chain stability and cost-effectiveness.

Role Purpose

You develop and execute purchasing strategies, including supplier selection, negotiation, and contract management, to ensure supply chain stability and cost-effectiveness. You oversee the purchasing process while delivering memorable experiences that support exceptional guest stays.

Key Responsibilities

Procurement Operations

• Manage purchasing and inventory of general merchandise to ensure adequate stock levels.
• Oversee procurement operations and the purchasing process.

Stakeholder Alignment

• Collaborate with the Chef and hotel management to align purchases with hotel needs and specifications.

Supplier Management

• Secure competitive pricing from suppliers.
• Place orders with suppliers.
• Manage supplier relationships to ensure quality and cost-efficiency.
• Ensure timely delivery of goods.

Quality Control

• Review shipments to confirm products meet order specifications, grade, and quality standards.

Team Leadership

• Supervise and support team members.
• Monitor performance of team members.
• Provide coaching to team members.
• Foster a positive and productive work environment.

Risk Management

• Identify and manage supply chain risks, including supply disruptions, price volatility, and compliance issues.

Market Analysis

• Develop a comprehensive grasp of market trends.
• Anticipate price shifts and supply dynamics to inform prudent purchasing decisions.

Compliance & Standards

• Ensure that purchasing activities comply with relevant laws, regulations, and company policies.
• Uphold the hotel's ethical standards.
• Maintain familiarity with local procurement regulations, health and safety standards, and sustainability practices.

Qualifications & Experience

• Diploma or degree in Business Administration, Supply Chain Management, Hospitality, or related field.
• Minimum 5 years of purchasing or procurement experience, preferably in a hotel or hospitality environment.
• Proven ability to source, negotiate, and manage supplier relationships to ensure quality and cost-efficiency.
• Experience in budgeting, cost analysis, and tracking purchasing performance.

Skills & Competencies

• Strong understanding of inventory management, stock control, and procurement systems.
• Highly organized with strong analytical and problem-solving abilities.
• Ability to work in a fast-paced environment and adapt to changing operational needs.