Assistant Officer - Administration

Role Overview

Assistant Officer - Administration at Al Ghurair, based in the UAE. This role provides remote administrative and coordination support to the Facilities Management team.

Role Purpose

To deliver administrative and clerical support services to the Facilities Management function, managing documentation, coordinating with internal and external stakeholders, and ensuring timely completion of FM-related processes and reporting.

Key Responsibilities

Administrative Support & Documentation

• Maintain and update reports, trackers, records, documents, and databases.
• Support document control, filing, invoice tracking, purchase requests, and other administrative processes.
• Assist in preparing daily, weekly, and monthly FM reports and presentations.

Coordination & Stakeholder Management

• Coordinate with site teams, internal departments, contractors, and service providers through email, Teams, and other communication channels.
• Maintain regular communication with site and management teams to ensure smooth workflow.
• Coordinate meetings, schedules, site activities, and operational requirements.

Follow-Up & Monitoring

• Follow up on maintenance requests, work orders, inspections, approvals, and pending actions.
• Monitor and update assigned FM trackers and ensure timely closure of pending actions.

General Administrative Duties

• Perform other administrative and coordination duties assigned by the Facilities Management team.

Qualifications & Experience

• UAE National with Family Book.
• Diploma or Bachelor's degree in Business Administration, Management, or a related field is preferred.
• 0–2 years of administrative or coordination experience; fresh Emirati graduates are welcome.

Skills & Competencies

• Good communication skills in Arabic and English.
• Good knowledge of MS Office, particularly Excel, Word, and PowerPoint.
• Strong organizational and follow-up skills.
• Good time-management skills and ability to meet deadlines.
• Strong attention to detail and ability to coordinate with multiple stakeholders.
• Ability to work independently in a remote working environment.