وصف الوظيفة
Role Overview
Assistant Officer - Administration at Al Ghurair, based in the UAE.
Role Purpose
Support the Facilities Management team with day-to-day administrative, coordination, reporting, and documentation activities while ensuring accurate records and timely follow-up with site and office teams.
Key Responsibilities
Records & Documentation
- Maintain and update FM administrative records, trackers, and databases.
- Maintain proper filing and documentation for audits and compliance requirements.
- Track attendance, staff deployment, assets, PPM schedules, complaints, and operational requests.
Reporting & Document Preparation
- Support preparation of reports, presentations, letters, forms, and other documents.
- Support client reports and other Facilities Management documentation.
Coordination & Communications
- Coordinate with site teams regarding work orders, maintenance activities, and service requests.
- Coordinate meetings, appointments, and internal communications.
- Follow up on pending tasks and ensure timely updates from relevant teams.
Procurement & Compliance
- Assist with procurement-related documentation and administrative processes.
General Administration
- Perform other administrative duties assigned by management.
Qualifications & Experience
- UAE National with valid Family Book.
- Diploma or Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
- Fresh graduates welcome to apply.
Skills & Competencies
- Good communication skills in Arabic and English.
- Basic to good knowledge of MS Office, particularly Word and Excel.
- Strong organizational and coordination skills.
- Attention to detail and ability to maintain accurate records.
- Ability to work independently in a remote/hybrid environment.
- Willingness to learn Facilities Management operations and administrative processes.
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