Analyst - Procurement

Role Overview

Analyst - Procurement at Sidra Medicine, located in Qatar. The role is responsible for procuring supplies and equipment using established policies, procedures, and systems, and acts as a resource for operational staff.

Company Overview

Sidra Medicine is a high-tech healthcare facility representing the vision of Her Highness Sheikha Moza bint Nasser, who serves as its Chairperson. The organization provides comprehensive specialist healthcare services for children and young people, and exceptional maternity, gynecology, and reproductive medical services for women. Sidra is home to world-class patient care, scientific expertise, and educational resources.

Role Purpose

The Analyst - Procurement functions as a liaison between vendors, Sidra, and end-users to complete procurement transactions related to specific product categories. The role encompasses all procurement activities within assigned categories and contributes to the development of procurement strategies while enhancing operational efficiency through coordination with P&C staff.

Key Responsibilities

Procurement Strategy & Planning

• Recommend improvements regarding all activities in the procurement process.
• Contribute to the framework design, effectiveness, and ongoing improvement of the procurement process.
• Implement category-specific procurement approaches in alignment with Sidra's approved policies and procedures.
• Support market research to ensure availability of required products and services.
• Develop sourcing plans based on market research findings.
• Prepare analysis of quotations and product offerings.

Stakeholder & Vendor Management

• Function as a liaison between vendors, Sidra, and end-users as needed.
• Liaise with end-user departments and other stakeholders during the pre-tendering stage.
• Act as a resource to end-user departments and facilitate communication between procurement staff for issues related to the assigned category.
• Propose alternative approaches to end-users for improved functionality, quality, or price.
• Participate in negotiation activities with selected suppliers.
• Resolve issues pertaining to delivery, payment, and discrepancies in issued orders.

Tendering & Procurement Documentation

• Prepare tendering documents and channel them for approvals.
• Support the development of procurement (tendering) documents for selected products.
• Assist end-users in defining required specifications and producing budgetary estimates.
• Prepare purchase orders and update them as needed.
• Expedite purchase orders if requested and required.
• Review requisitions for completeness, correctness, and clarity.

Supplier & Offer Evaluation

• Participate in technical and/or commercial evaluations of suppliers' offers.
• Review technical and commercial evaluation reports before submitting them for approval in accordance with the authority matrix.
• Contribute to the evaluation of offers as directed.
• Assist in the development of contracts and/or purchase requests.

Operational & Process Management

• Work with relevant staff on maintaining Sidra's item master.
• Facilitate procurement activities and make recommendations in relation to alignment.
• Support Specialists by proposing alternative approaches to end-users for improved functionality, quality, or price.
• Actively support all processes that ensure procurement transactions are processed in the best interest of Sidra using the best value-for-money principle.
• Participate in selected procurements of high-value and/or high-risk items as directed.
• Perform direct cash or credit card purchases where required and appropriate.

Reporting & Analysis

• Prepare reports using ERP and other resources.
• Perform required analysis on procurement data.

Committee & Standardization Support

• Actively support the activities and objectives of relevant Sidra standardization and product evaluation committees.

Compliance & General

• Adhere to Sidra's confidentiality and privacy of information policies.
• Adhere to Sidra's standards as they appear in the Code of Conduct and Conflict of Interest policies.
• Adhere to and promote Sidra's Values.
• Assist with additional departmental duties as assigned.
• Perform other duties as assigned from time to time by procurement and contracts management.

Qualifications & Experience

• Bachelor degree in Business Administration or related field.
• 3+ years of relevant procurement experience in a large setting.
• Working experience in a well-developed computerized ERP environment.
• Oracle Fusion ERP experience.
• Healthcare experience for all health-related procurement categories.
• Relevant certification and/or training in procurement or supply chain.
• CIPS or similar certification.

Skills & Competencies

• Proficiency in Oracle Fusion ERP.
• ERP systems management and data analysis.
• Market research and analysis capabilities.
• Vendor negotiation and relationship management.
• Technical and commercial evaluation skills.
• Documentation preparation and review.
• Cost-benefit analysis.
• Attention to detail and accuracy in requisition review.
• Communication and liaison skills.
• Knowledge of procurement policies, procedures, and best practices.