AF Supply Chain Administrator

Role Overview

AF Supply Chain Administrator at Cummins Arabia. This role coordinates documents, gathers and inputs data related to assigned administrative support duties for the supply chain team, department, or organizational leader/group. Work is completed with a limited degree of supervision.

Role Purpose

To provide comprehensive administrative and supply chain support by managing item creation, supplier data, pricing updates, and cost validation in Movex systems, while handling routine to complex information requests and vendor documentation with accuracy and efficiency.

Key Responsibilities

Item and Supplier Management

• Own item creation and supersession in Movex.
• Establish new supplier creation in Movex.
• Set up and review supplier minimum order quantities and implement in Movex.
• Set up, review and validate low-value items (less than $100) to ensure valid markup.

Pricing and Cost Management

• Own bi-yearly and yearly parts price update activity in Movex.
• Conduct monthly cost validation.
• Manage default supplier setup on a monthly basis.

Administrative Support and Reporting

• Provide administrative support by conducting research, preparing statistical reports, and addressing routine to complex information requests.
• Gather, compile and verify information and enter it accurately into documents such as reports, presentations or forms.
• Complete data entry into office systems such as databases or spreadsheets.
• Complete data collection, data entry and report generation on various departmental-related activities.
• Perform associate functions including preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

Stakeholder Management and Communications

• Respond to or redirect routine to complex inquiries from external or internal sources about the organization, department, activities or processes so callers and visitors are answered promptly and accurately.

Vendor and Payment Documentation

• Prepare documentation for payment of vendors, suppliers and other third parties as applicable.
• Submit documentation and enter payment requests into the accounting system.
• Respond to inquiries from accounts payable and payees.

Documentation and Process Management

• Document and maintain departmental policies and procedures.
• Perform other routine to complex administrative activities as needed per the established procedures of the organization and department.
• Act as an informal resource for colleagues with less experience.
• Participate as a team member on departmental-related business improvement assignments and projects as needed.

Qualifications & Experience

• 1–2 years of experience in administrative roles.
• Bachelor's Degree.

Skills & Competencies

• Good Microsoft Excel skills.
• Communicate effectively through developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Plan and align by prioritizing work to meet commitments aligned with organizational goals.
• Act with urgency and high energy in taking on new opportunities and tough challenges.
• Build strong customer relationships and deliver customer-centric solutions.
• Hold self and others accountable to meet commitments.
• Construct data visualization and reporting that illustrates business problems, root cause, solution options and opportunities through visual displays including reports and dashboards.
• Interpret information relying on knowledge of business or functional frameworks and leverage analytical problem-solving tools to draw conclusions and communicate meaningful patterns that drive business insights.
• Assess data quality as an initial step of analysis.