Administrator (UAE National Only) Dubai Based

Role Overview

Administrator (UAE National Only) based in Dubai at KPMG.

Role Purpose

Support administrative operations across document management, job code creation, billing and invoicing, and procurement activities. Process transactions, maintain records, and assist senior administration staff with operational workflows.

Key Responsibilities

Document Management

• Coordinate document printing, translation, scanning, and courier services.
• Raise tickets for cheque collection.
• Ensure invoices and important documents are stored on data servers.

Job Code Opening

• Create job codes.
• Review all related documents and details including Budget sheet, Approvals, Risk Conflict, Client Evaluation, Sentinel, Engagement Evaluation, Engagement Letter, MFE, Outlays, Billing & Revenue, Payouts, Sub Tasks, Conflict Check, RM checklist, CBC check, and CRM.
• Assist with changes to contract and project module as requested by Senior Administrator or Administration Lead.

Billing and Invoicing

• Process all departmental, inter-firm, subcontractor, client and supplier invoices by obtaining necessary approvals and updating reports and tracking systems.
• Assist with invoice uploads on client portals.
• Carry out any other duties as requested by Senior Administrator or Administration Lead.

Procurement

• Assist with raising PRs for secondees, travel-related and project-related procurement specific to subcontractors by obtaining necessary approvals and updating reports and tracking systems.
• Assist with onboarding of new suppliers and sub-contractors.

Qualifications & Experience

• Bachelor's Degree.
• Minimum 1–2 years' administrative experience preferably within the UAE.
• Prior administration experience within a professional services firm is preferred.