Administrator-Sales Support

Role Overview

Administrator – Sales Support at Transguard Group, located at DAFZA, Dubai Airport Free Zone (HQ).

Role Purpose

Support the Business Development Team by overseeing lead generation portals, managing tender and information channels, and enabling bid proposal production through organized document and opportunity management.

Key Responsibilities

Lead Generation & Customer Management

• Review all portals for lead generation opportunities, ensuring comprehensive coverage.

Process & Documentation Management

• Manage the tender mailbox and information mailbox efficiently to ensure prompt response and action.
• Set up folders for incoming inquiries and update relevant trackers accordingly.
• Download, save, and circulate documents as necessary for bid submissions.
• Update the bids tracker with new opportunities and relevant information.
• Process Non-Disclosure Agreements (NDAs) and Expressions of Interest (EOIs) promptly and accurately.
• Maintain and monitor the bids library, ensuring version control and accuracy of information.
• Support the production and delivery of compliant proposals in collaboration with the Bid Coordinator.

Skills & Competencies

• Maintain strong attention to detail and data accuracy across all processes.
• Demonstrate excellent organizational and time management skills to handle multiple tasks effectively.
• Communicate clearly with internal teams and external stakeholders for effective coordination.
• Work independently and collaboratively within a team environment.