Administrator

Role Overview

Administrator at International Schools Partnership.

Role Purpose

Provide comprehensive administrative support to ensure the smooth operation of school functions, manage communications with parents and staff, maintain office systems and documentation, and support school leadership and teaching teams.

Key Responsibilities

Communications & Correspondence

• Prepare and email letters to parents using Workday software
• Draft, type and dispatch reports, articles, letters and school newsletters
• Check all school correspondence before sending to parents
• Prepare letters, presentations and reports
• Conduct all mail merges
• Respond to parent queries via email, phone and in person quickly and efficiently

Documentation & Reporting

• Coordinate, distribute and collate relevant documentation to and from homes and schools
• Ensure all attendance reports are compiled daily
• Compile all school reports and labels
• Ensure all reports are entered onto the school portal
• Process all leaving requests
• Carry out specific projects and research

Office Management & Systems

• Devise and maintain office systems, including data management and filing
• Use appropriate IT resources
• Streamline processes to ensure the team works as efficiently as possible
• Place stationery orders for the whole school
• Arrange bus bookings
• Manage all ECA setups

Support & Stakeholder Management

• Provide support to heads, teachers and parents as required
• Observe strict confidentiality at all times
• Undertake other duties commensurate with the post to ensure smooth operation of school functions

Additional Information

• All post holders are subject to appropriate vetting procedures, including online due diligence search, references and satisfactory criminal background checks or equivalent covering the previous 10 years' employment history
• ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment
• ISP is committed to strengthening inclusive culture by identifying, hiring, developing and retaining high-performing team members regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics