وصف الوظيفة
Role Overview
Administrator - Facilities at Al Tayer Group in Dubai, UAE. This role is open to UAE Nationals only.
Role Purpose
Supervise and coordinate day-to-day administrative activities for facilities management operations. Establish and maintain sound business relationships with end-users, government authorities, and colleagues to ensure ATG FM operations run smoothly.
Key Responsibilities
Tenant & Maintenance Liaison
- Act as the first point of contact and liaison between tenants and the maintenance team.
- Provide timely assistance and follow-up on resolution for all critical maintenance issues.
Government & External Relations
- Liaise with various government departments including Dubai Municipality, DEWA, Etisalat, RTA, Post Office, and Dubai Land Department as required.
- Follow up with vendors on various issues including arranging visits, quotations, invoices, and reports.
Financial Administration
- Handle petty cash and associated processes to ensure adequate money is available at all times.
- Raise and follow up on Local Purchase Orders (LPOs) from receiving quotations through ensuring payment.
Contracts & Documentation
- Draw up contracts and follow through until signatures from all parties.
- Maintain all FM documentation including drawings, contracts, and manuals.
- Archive FM documents to ensure quick recovery of data.
Administrative Coordination
- Assist in administrative duties including coordination efforts with Head Office functions, HR, and IT on behalf of the FM operations team.
- Arrange and coordinate meetings internally and with external suppliers, including circulation of minutes.
- Maintain the FM SharePoint folder to ensure all relevant information is available readily and easily.
Service Enhancement
- Provide all other services and functions that may enhance and cater to more wholesome delivery of services.
Qualifications & Experience
- Graduate degree or diploma.
- Two to three years of relevant work experience.
Skills & Competencies
- Good communication skills.
- Strong interpersonal skills.
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