Administrator-Deployment

Role Overview

Administrator - Deployment with Transguard Group, Accommodation Services and Projects team in Dubai.

Role Purpose

Provide administrative support to ensure smooth operations for the Accommodation Services and Projects team. Manage communication, handle documentation and recordkeeping, coordinate resources, provide logistic and equipment support, and assist with incident and crisis management while ensuring timely reporting and analysis.

Key Responsibilities

Financial

• Implement deployment initiatives to ensure all current processes are consistently updated for improved efficiencies that result in cost savings.

Customer

• Review all new preliminary plans and assess resource needs to ensure accommodation requirements are met.
• Coordinate with the Business Unit on daily deployment tasks to ensure all client requirements are met.
• Identify and escalate incidents to relevant parties to mitigate or minimize potential damage in the event of a disaster.

Process

• Address issues pertaining to the end-to-end Deployment Process and report to the DOC manager.
• Ensure clear and accurate operational documents and procedures are maintained for reference.
• Perform regular inspections and audits in all Transguard accommodations to verify compliance with company standards.
• Manage IT equipment involved in deployment, including Tablets used to record data in Transguard's Time and Attendance application, and ensure fail safes are in place to minimize negative impact on real-time reporting.

Innovation

• Organize office tasks and procedures to ensure efficiency and adherence to Transguard policies.
• Proactively identify ways to improve processes for smoother efficiency.
• Drive a continuous improvement culture through all levels and across all administration functions.
• Optimize reporting and tracking systems to enhance efficiency, accuracy, and decision making.

Qualifications & Experience

• Minimum 3 years of experience in a similar role.

Skills & Competencies

• Proficiency in Excel.
• Understanding of various tools and systems.
• Effective written and verbal communication to seamlessly assist with conflict resolution and deployments.
• Problem solving skills to proactively highlight concerns.